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2021-2022 Useful documents

  1. Before you go
  2. Upon your arrival to the host university
  3. Upon your return
  4. Other documents and recommendations
  5. United Kingdom: specific information

Important: the grant couldn't be paid unless the student follows carefully these instructions and submit the due documents at every step.

 1. Before you go.

Erasmus Studies Briefings on March, 2020
Presentation Video of the procedures before the Erasmus Studies Stay 2016-2017

  • Accept the Erasmus Studies grant (from March 25th to April 30th)  through the application Entreu. You have to entre in the procedure “Erasmus Studies 2020-2021” and fill in a simple application form. You will only need to include: the 24 digits (IBAN) of your bank account (of which you have to be the holder) where you want to cash the grant and the personal data of the person we have to contact with in case of emergency. When finishing the acceptance, you will receive a pdf document with the receipt of acceptance and another pdf document with the official appointment of the allocated Erasmus Studies place and, if appropriate, the certified of having passed some of the languages exams you sat on line for, in December 2020, at the Centre d'Idiomes.

How to get the acceptance documents

  • Formalise your Learning Agreement (L/A) with the Mobility Academic Coordinator. You can find the list of academic coordinators at this link http://ir.uv.es/j3n0eh1. The contract contains the subjects list that you will carry out abroad and the recognition of subjects you will get in your degree. You have to fill in the Learning Agreement online through the Portal Serveis Estudiant. Once you have made your Learning Agreement’s proposal, your academic coordinator will have to validate it (close it). Only if the L/A is closed by your coordinator, you can print a copy (button “Imprimir Inicial”). You need to develop the Learning Agreement, and your academic coordinator must close it before 15th of July. Otherwise, you could not carry out the self-enrolment. Before leaving to your destination, you have to submit a copy of the Learning Agreement signed (scanned signatures are allowed) by the student, the academic coordinator of the Universitat de València and by the coordinator of your host university, together with the Grant Agreements (see below). 

Tutorial on the Learning Agreement 

Indications of Learning Agreement

  • Online Learning Agreement (OLA) The European Union is putting up a new on line system for the preparation and signature of Leraning Agreement. Some universities are asking for an "OLA" instead of a "Learning Agreement". The European Commission has decided that OLA will be compulsory in two years, in curs 2022-2023. The university Universitat de València has taken the decision not to use the OLA in curs 2021-2022. We have already informed our partner university about our decision.
  • Mobility Grant Agreement for Erasmus students. Not anymore available! (pdf form) ----- (word form). Personal data and banking account must be filled out in the first page and then the signature is required in the fourth page.  It is a document with the administrative and finance data of your grant. You must print the document and signed it. Because of Covid-19 it has been decided not to submit hard copies but the student must save it for future reference. The Grant Agreement must be uploaded through ENTREU, accessing "My procedures" once the previous-done acceptance has been validated. Follow the instructions you can read in "angela" .
  • Online Language Support (OLS). The students have to carry out a previous linguistic evaluation in the beginning of the stay. To that effect, they will receive an invitation to their university email address. The result of this evaluation does not prevent in any case from joining the mobility stay. It is also independent from the accreditation tests organised by the Universitat de València the students may have taken to credit the knowledge of the language, in accordance with the call. The evaluation is made in the teaching language of the host university, in accordance with the indicated by the students when carrying out the acceptance of the grant through ENTREU. More information about OLS: http://erasmusplusols.eu
  • Erasmus Studies Self-enrolment in international credits. Before you go you have to formalise your self-registration in the Universitat de València. Once carried out the Learning Agreement and after your academic coordinated has closed it, the international credits will appear on your self-registration. The self-registration will indicate the total amount of credits of the subjects of the Universitat de València you fulfilled in the Learning Agreement. Also, you can enrol in other subjects to take on the Universitat de València (specially on semester cases), respecting the number of maximum credits according to the enrolment regulations. You can self-enrol in accordance with your enrolment date, as it occurred in prior courses. It is expected that the self-enrolments are carried out through the Portal Serveis Estudiants before July 19th.
  • Online Languages Courses (OLS). Once you have carried out the linguistic evaluation previous to the mobility, you will receive another invitation through mail to take an online language course. It will be in the same language of the first evaluation.  Although carrying out the course is not compulsory, it is a chance for improving your level on the teaching foreign language, without economic cost. Even though you start the language course before leaving, you can follow it and finish it while you carry out your mobility stay. More information: http://erasmusplusols.eu
  • Visa. In case your destination is United Kingdom or Turkey, you need a visa. Check the "Other" section. In case you are not a national from an EU country you will probably need a Visa, contact the embassy of your country of destination.

2Upon your arrival to the host university

  • Certificate of Arrival. It is the first document you will receive when arriving to the host university. To send it to the International Relations Service, you have to enter at ENTREU and look for "My procedures" and attach a copy of it within the procedure “Erasmus Studies Procedure”, the same procedure you used to carry out the acceptance of the grant. Save the original as proof. The processing of the first payment of the grants will be carry out following the order of reception of this document.
  • Changes to the Learning Agreement. Changes are only necessary if the courses previously stated in the L/A change. You have to complete the proceeding through the Portal Serveis Estudiant so that the modifications are reflected on the academic record. It is necessary to request it once you are in your host university and within 5 weeks after the beginning of the classes. Once the changes have been requested through the Portal Serveis Estudiants, your academic coordinator have to close the contract so that you can have a printed copy where the modified courses and the correspondence table will be shown. This document shall be signed by you, by your host Coordinator and your Mobility Coordinator at the Universitat de València (signatures can be scanned). It is very important that you keep a signed copy of all the modifications that you make, as you will have to submit it to the International Relations Service, when you come back, as it is shown below. The changes made before October 5th produce an updated "Initial Learning Agreement" that substitutes the former agreements. On October the 5th the current Initial Learning Agreement becomes fixed. From that date on the changes produce a "Learning Agreement for Changes" that only show the courses that have been added or deleted. Later changes produce updated "Learning Agreement for Changes" that substitutes former L/A for changes.

Diagram of the paperwork and deadlines for the Learning Agreement

Important: We cannot deposit the first payment of the grant if a part of the above mentioned documentation is missing.

  • Application for stay extension. The extension turns a first semester stay into a full academic year stay. It implies academic impacts but not economic recalculation. That is to say, during the period that you extend (second semester), you will not receive financial support. Apart from presenting this form correctly completed on erasmus.estudis@uv.es, it is necessary to modify the Learning Agreement within the above mentioned terms. In any case, you should submit the application one month before the ending of the original stay.
  • Application to shorten your stay. We will only consider reduction applications received before December 31st. Apart from presenting this form fully filled in to erasmus.estudis@uv.es, it is necessary to modify the Learning Agreement within the above mentioned terms. The reduction turns a full academic year stay into a first semester stay. The reduction turns a full academic year stay into a first semester stay.

3Upon your return to Valencia.

  • Attendance Certificate. It is the last document that you will receive in the host University. It contains the starting and the completion dates of your stay and it is needed to proceed with the last payment of the grant. It must be submitted as a pdf file through the on line application ENTREU, look for "My procedures", procedure "Erasmus Studies 2020-2021", along with the Learning Agreement. Both documents should be uploaded in the same session. It is important that you keep the original as a receipt and that you take into account the instructions about the dates and correction prohibitions that are shown at the bottom and reverse.
  • Initial Learning Agreement and, where appropriate, Learning Agreement for Changes. Together with the certificate of stay, you will also have to attach as pdf files (through the on line application ENTREU, look for "My personal space", procedure "Erasmus Studies Grant") a copy of the initial Learning Agreement and its changes. Both the initial Learning Agreement and the L/A for changes must be signed by you and the two mobility coordinators of your degree: the coordinator of the Universitat de València and the one from the university where you have carried out your Erasmus stay. (Scanned signatures are accepted).
  • Final Student Report (UE Survey) It is an assessment questionnaire about your Erasmus stay. The report shall be completed online through the computer application provided by EACEA (Education, Audiovisual and Culture Executive Agency), responsible for the Erasmus programme. You will not receive the invitation until your stay is over and you have submitted the attendance certificate. Once you receive the invitation, which will be sent directly through the online control system of the Erasmus Programme (Mobility Tool) to the university email of the student. You will have to make the report within the specified deadline.
  • Online Linguistic Support (final test). Towards the 15th of the month of the end of your mobility you will receive a reminder email to take the final test. At any time during your stay you can consult the OLS on the scheduled date from which you will have 15 days to take the final test. There is all the information on erasmusols.eu

Important: We cannot deposit the second payment of the grant if a part of the abovementioned documentation is missing. Also, you have to pass at least the 50% of international credits you have enrolled in the Universitat de València. The objective of the mobility programme is obtaining an academic achievement, so that is why you receive the grant. If you do not pass the 50% you have to reintegrate the amount received in compensation for the grant.

 

4.  Other documents and recommendations.

Presentation Video for other 2016-2017 Erasmus Studies proceedings and recommendations

  • If you are student of the Universitat de València with an accepted Erasmus Studies stay and you have also the nationality of a country that does not belong to the European Union, you will need a visa. Consult with the embassy of your country and with the embassy of the country you are travelling to. In any case, know that Directive (UE) 2016/801 by European Parliament and Council, issued on May 11th, 2016, compels the host country to facilitate you the proceedings.
  • Withdrawal. If you need to withdraw from the mobility programme, send this document to erasmus.estudis@uv.es 
  • Change Bank account form: If you need to change your account number, fill out this form and send it to the pagos.erasmus@uv.es address along with a copy of the book or similar document showing all 24 digits, from your university email.
  • Authorization Leave a signed authorisation to a person you trust. You can carry out the proceedings before the University when you are abroad.
  • Erasmus Student Charter. Know your rights and obligations as participant in the Erasmus programme.
  • Your rights as a European mobility student.

5.  United Kingdom specific information

  • If you travel to the UK you will need to apply for a visa. Here you will find information on the visa you need. For a full course you need the Student Visa (fee 348 Pounds). For half-yearly mobility, the Standard Visitor Visa is compulsory (£ 95 fee). It can be obtained beforehand or at the border. You need to check very careful about the information your university sends to you. Visas for the United Kingdom must be processed through the Visa Application Center in Barcelona or Madrid. In this document you will find an informative Summary.
  • The Spanish National Agency (Servicio Español Para la Internacionalización de la Educación) has published the document Mobility to United Kingdom (spanish) in its webpage.
  • UK: If your mobility in the UK is full course, you will be required to register with the National Health Service (UK Social Security) and you will have to pay a fee of around £ 470. If your mobility in the UK is for six months, you can either register in the NHS (fee around 250 euros) or contract a private insurance. 
  • For the latter option, the Universitat de València is one of the Spanish universities that is part of OnCampus,  check  Terms and condicions. Other interesting companys are https://universitasmundi.com/    and https://www.guardme.eu/uvalencia
  • English Language Certificate: check the visa you need.

 


2020-2021 Useful documents

  1. Before you go.
  2. Upon your arrival to the host university.
  3. Upon your return to Valencia
  4. Other documents and recommendations.

Important: grant couldn't be paid unless the student follows carefully these instructions and submit the due documents at every step.

 1. Before you go.

Erasmus Studies Briefings on March, 2020
Presentation Video of the procedures before the Erasmus Studies Stay 2016-2017

  • Accept the Erasmus Studies grant through the application Entreu. You have to entre in the procedure “Erasmus Studies 2020-2021” and fill in a simple application form. You will only need to include: the 24 digits (IBAN) of your bank account (of which you have to be the holder) where you want to cash the grant and the personal data of the person we have to contact with in case of emergency. When finishing the acceptance, you will receive a pdf document with the receipt of acceptance and another pdf document with the official appointment of the allocated Erasmus Studies place and, if appropriate, the certified of having passed some of the languages exams you took on 14 December 2019.

How to get the acceptance documents

  • Formalise your Learning Agreement (L/A) with the Mobility Academic Coordinator. You can find the list of academic coordinators at this link http://ir.uv.es/j3n0eh1. The contract contains the subjects list that you will carry out abroad and the recognition of subjects you will get in your degree. You have to fill in the Learning Agreement online through the Portal Serveis Estudiant. Once you have made your Learning Agreement’s proposal, your academic coordinator will have to validate it (close it). Only if the L/A is closed by your coordinator, you can print a copy (button “Imprimir Inicial”). You need to develop the Learning Agreement, and your academic coordinator must close it before 15th of July. Otherwise, you could not carry out the self-enrolment. Before leaving to your destination, you have to submit a copy of the Learning Agreement signed (scanned signatures are allowed) by the student, the academic coordinator of the Universitat de València and by the coordinator of your host university, together with the Grant Agreements (see below). You have to submit these documents to the International Relations Service through the applications ENTREU at "My personal space" after the validation or the acceptance. Follow the instructions you can read in "angela". Sometimes it is difficult to get the host institution coordinator's signature, if happens to be the case you can upload the L/A without his/her signature and get your L/A signed upon your arrival.

Tutorial on the Learning Agreement     

Indications of Learning Agreement        

  • Mobility Grant Agreement for Erasmus students. It is a document with the administrative and finance data of your grant. You must print the document and signed it. Because of Covid-19 it has been decided not to submit hard copies but the student must save it for future reference. Both the Grant Agreement and the Learning Agreement are to be uploaded through ENTREU, accessing "My personal space" once the previous-done acceptance has been validated. Follow the instructions you can read in "angela".
  • Online Linguistic Support (OLS). The students have to carry out a previous linguistic evaluation in the beginning of the stay. To that effect, they will receive an invitation to their university email address. The result of this evaluation does not prevent in any case from joining the mobility stay. It is also independent from the accreditation tests organised by the Universitat de València the students may have taken to credit the knowledge of the language, in accordance with the call. The evaluation is made in the teaching language of the host university, in accordance with the indicated by the students when carrying out the acceptance of the grant through ENTREU. More information about OLS: http://erasmusplusols.eu
  • Erasmus Studies Self-enrolment in international credits. Before you go you have to formalise your self-registration in the Universitat de València. Once carried out the Learning Agreement and after your academic coordinated has closed it, the international credits will appear on your self-registration. The self-registration will indicate the total amount of credits of the subjects of the Universitat de València you fulfilled in the Learning Agreement. Also, you can enrol in other subjects to take on the Universitat de València (specially on semester cases), respecting the number of maximum credits according to the enrolment regulations. You can self-enrol in accordance with your enrolment date, as it occurred in prior courses. It is expected that the self-enrolments are carried out through the Portal Serveis Estudiants before July 21st.
  • Online Languages Courses (OLS). Once you have carried out the linguistic evaluation previous to the mobility, you will receive another invitation through mail to take an online language course. It will be in the same language of the first evaluation.  Although carrying out the course is not compulsory, it is a chance for improving your level on the teaching foreign language, without economic cost. Even though you start the language course before leaving, you can follow it and finish it while you carry out your mobility stay. More information: http://erasmusplusols.eu

2. Upon your arrival to the host university

  • Certificate of Arrival. It is the first document you will receive when arriving to the host university. To send it to the International Relations Service, you have to enter at ENTREU and look for "My personal space" and attach a copy of it within the procedure “Erasmus Studies 2019-2020”, the same procedure you used to carry out the acceptance of the grant. Save the original as proof. The processing of the first payment of the grants will be carry out following the order of reception of this document.
  • Changes to the Learning Agreement. Changes are only necessary if the courses previously stated in the L/A change. You have to complete the proceeding through the Portal Serveis Estudiant so that the modifications are reflected on the academic record. It is necessary to request it once you are in your host university and within 5 weeks after the beginning of the classes. Once the changes have been requested through the Portal Serveis Estudiants, your academic coordinator have to close the contract so that you can have a printed copy where the modified courses and the correspondence table will be shown. This document shall be signed by you, by your host Coordinator and your Mobility Coordinator at the Universitat de València (signatures can be scanned). It is very important that you keep a signed copy of all the modifications that you make, as you will have to submit it to the International Relations Service, when you come back, as it is shown below. The changes made before October 5th produce an updated "Initial Learning Agreement" that substitutes the former agreements. On October the 5th the current Initial Learning Agreement becomes fixed. From that date on the changes produce a "Learning Agreement for Changes" that only show the courses that have been added or deleted. Later changes produce updated "Learning Agreement for Changes" that substitutes former L/A for changes.

Diagram of the paperwork and deadlines for the Learning Agreement

Important: We cannot deposit the first payment of the grant if a part of the above mentioned documentation is missing.

  • Application for stay extension. The extension turns a first semester stay into a full academic year stay. It implies academic impacts but not economic recalculation. That is to say, during the period that you extend (second semester), you will not receive financial support. Apart from presenting this form correctly completed on erasmus.estudis@uv.es, it is necessary to modify the Learning Agreement within the above mentioned terms. In any case, you should submit the application one month before the ending of the original stay.
  • Application to shorten your stay. We will only consider reduction applications received before December 31st. Apart from presenting this form fully filled in to erasmus.estudis@uv.es, it is necessary to modify the Learning Agreement within the above mentioned terms. The reduction turns a full academic year stay into a first semester stay. The reduction turns a full academic year stay into a first semester stay.

3. Upon your return to Valencia.

  • Attendance Certificate. It is the last document that you will receive in the host University. It contains the starting and the completion dates of your stay and it is needed to proceed with the last payment of the grant. It must be submitted as a pdf file through the on line application ENTREU, look for "My personal space", procedure "Erasmus Studies 2020-2021", along with the Learning Agreement. Both documents should be uploaded in the same session. It is important that you keep the original as a receipt and that you take into account the instructions about the dates and correction prohibitions that are shown at the bottom and reverse.
  • Initial Learning Agreement and, where appropriate, Learning Agreement for Changes. Together with the certificate of stay, you will also have to attach as pdf files (through the on line application ENTREU, look for "My personal space", procedure "Erasmus Studies 2020-2021") a copy of the initial Learning Agreement and its changes. Both the initial Learning Agreement and the L/A for changes must be signed by you and the two mobility coordinators of your degree: the coordinator of the Universitat de València and the one from the university where you have carried out your Erasmus stay. (Scanned signatures are accepted).
  • Final Student Report (UE Survey) It is an assessment questionnaire about your Erasmus stay. The report shall be completed online through the computer application provided by EACEA (Education, Audiovisual and Culture Executive Agency), responsible for the Erasmus programme. You will not receive the invitation until your stay is over and you have submitted the attendance certificate. Once you receive the invitation, which will be sent directly through the online control system of the Erasmus Programme (Mobility Tool) to the university email of the student. You will have to make the report within the specified deadline.
  • Online Linguistic Support (final test). There will not be final test in year 2020-2021

Important: We cannot deposit the second payment of the grant if a part of the abovementioned documentation is missing. Also, you have to pass at least the 50% of international credits you have enrolled in the Universitat de València. The objective of the mobility programme is obtaining an academic achievement, so that is why you receive the grant. If you do not pass the 50% you have to reintegrate the amount received in compensation for the grant.

 

4.  Other documents and recommendations.

Presentation Video for other 2016-2017 Erasmus Studies proceedings and recommendations

  • It is compulsory having health coverage. Get the European Health Insurance Card. If you go to a country where you are not covered by the European Health Insurance Card, you have to hire a private insurance following the established terms in the next section.
  • We recommend you to hire a private insurance so that you can have better coverage during your stay. The Universitat de València is one of the Spanish universities that is part of OnCampus,  check  Terms and condicions. Other interesting companies are https://universitasmundi.com/ and https://www.guardme.eu/uvalencia
  • Apply it in the closest Spanish Embassy or Consulate. Visit the web of the Ministry of Foreign Affairs. This application is compulsory.
  • Here you can watch travel recommendations by the Spanish Ministry of Foreign Affairs .
  • If you travel to Turkey you will need to obtain a visa before the Turkish embassy or consulate.
  •  If you are student of the Universitat de València with an accepted Erasmus Studies stay and you have also the nationality of a country that does not belong to the European Union, you will need a visa. Consult with the embassy of your country and with the embassy of the country you are travelling to. In any case, know that Directive (UE) 2016/801 by European Parliament and Council, issued on May 11th, 2016, compels the host country to facilitate you the proceedings.
  • Withdrawal. If you need to withdraw from the mobility programme, send this document to erasmus.estudis@uv.es 
  • Change Bank account form: If you need to change your account number, fill out this form and send it to the pagos.erasmus@uv.es address along with a copy of the book or similar document showing all 24 digits, from your university email.
  • Authorization Leave a signed authorisation to a person you trust. You can carry out the proceedings before the University when you are abroad.
  • Erasmus Student Charter. Know your rights and obligations as participant in the Erasmus programme.
  • Your rights as a European mobility student.

 


2019-2020 Useful documents

  1. Before you go.
  2. On your arrival to the host university.
  3. On your return to Valencia
  4. Other documents and recommendations.

Important: grant couldn't be paid unless the student follows carefully these instructions and submit the due documents at every step.

 1. Before you go.

Erasmus Studies Briefings on March, 2019
Presentation Video of the procedures before the Erasmus Studies Stay 2016-2017

  • Accept the 2019-2020 Erasmus Studies grant through the application Entreu. You have to entre in the procedure “Erasmus Studies 2019-2020  Acceptation” and fill in a simple application form. You will only need to include: the 24 digits (IBAN) of your bank account, (of which you have to be the holder) where you want to cash the grant, the teaching language in which you will receive the lessons in the host university and the personal data (also ID) of the person we have to contact with in case of emergency. When finishing the acceptance, you will receive a pdf document with the receipt of acceptance and another pdf document with the official appointment of the allocated Erasmus Studies place and, if appropriate, the certified of having passed some of the languages exams you took on 15 December 2018.


How to get the acceptance documents

  • Formalise your Learning Agreement with the Mobility Academic Coordinator. You can find the list of academic coordinators at this link http://ir.uv.es/j3n0eh1. The contract contains the subjects list that you will carry out abroad and the recognition of subjects you will get in your degree. You have to fill in the Learning Agreement online through the Portal Serveis Estudiant. Once you have made your Learning Agreement’s proposal (preferably during the month of June), your academic coordinator will have to validate it (close it). Only if the studies contract is closed by your coordinator, you can print a copy (button “print”). Before going to your destination, you have to submit a copy of the Learning Agreement signed (scanned signatures are allowed) by the student, the academic coordinator of the Universitat de València and by the coordinator of your host university, together with the Grant Agreements (see below). You have to submit these documents at the International Relations Service based in the Palacio de Cerveró: Plaza Cisneros, nº 4, 46003 Valencia. (The students of the Burjassot Campus can submit it at the International Relations Office of that Campus). You need to develop the Learning Agreement (preferably in  June) , and your academic coordinator must close it before 21st of July. Otherwise, you could not carry out the self-enrolment.

Tutorial on the Learning Agreement

Indications of Learning Agreement 

  • Mobility Grant Agreement for Erasmus students (original) It is a document with the administrative and economic data of your grant. It is available in the month of June. We need the document with your original signature. You have to submit it on paper before you go, together with a copy of the Learning Agreement at the International Relations Service based in the Palacio de Cerveró: Plaza Cisneros, nº 4, 46003 Valencia. (The students of the Burjassot Campus can submit it at the International Relations Office of that Campus, Science Library ground floor)
  • Online Linguistic Support (OLS). The students have to carry out a previous linguistic evaluation in the beginning of the stay. To that effect, they will receive an invitation to their email address from the university during the month of June. The result of this evaluation does not prevent in any case from enjoying the mobility stay. It is also independent from the accreditation tests organised by the Universitat de València the students may have taken to credit the knowledge of the language, in accordance with the call. The evaluation is made in the teaching language of the host university, in accordance with the indicated by the students when carrying out the acceptance of the grant through ENTREU. More information about OLS: http://erasmusplusols.eu
  • Erasmus Studies Self-enrolment in international credits. Before you go you have to formalise your self-registration in the Universitat de València. Once carried out the Learning Agreement and after your academic coordinated has closed it, the international credits will appear on your self-registration. The self-registration will indicate the total amount of credits of the subjects of the Universitat de València you fulfilled in the Learning Agreement. Also, you can enrol in other subjects to take on the Universitat de València (specially on semester cases), respecting the number of maximum credits according to the enrolment regulations. You can self-enrol in accordance with your enrolment date, as it occurred in prior courses. It is expected that the self-enrolments are carried out through the Portal Serveis Estudiants before July 21st.
  • Online Languages Courses (OLS). Once you have carried out the linguistic evaluation previous to the mobility, you will receive another invitation through mail to take an online languages course. It will be in the same language of the first evaluation.  Although carrying out the course is not compulsory, it is a chance for improving your level on the teaching foreign language, without economic cost. Even though you start the language course before leaving, you can take it and finish it while you carry out your mobility stay. More information: http://erasmusplusols.eu

2On your arrival to the host university .

  • Certificate of Arrival. It is the first document you will receive when arriving to the host university. To send it to the International Relations Service, you have to enter at ENTREU and attach a copy of it within the procedure “Erasmus Studies 2019-2020 - Arrival”, the same procedure you used to carry out the acceptance of the grant. Save the original as proof. The processing of the first payment of the grants will be carry out following the order of reception of this document.
  • Modification of the Learning Agreement. The modifications are only necessary if the subjects previously expected in the Learning Agreement change. You have to complete the proceeding through the Portal Serveis Estudiant so that the modifications are reflected on the record. It is necessary to request it once you are in your host university and within 5 weeks after the beginning of the classes. Once the modifications have been requested through the Portal Serveis Estudiants, your academic coordinator will have to close the contract so that you can have a printed copy (“print” button), where the modified subjects and the correspondence table will be shown. This document shall be signed by you, by your host Coordinator and your Mobility Coordinator in the Universitat de València (the signatures can be scanned). It is very important that you keep a signed copy of all the modifications that you make, as you will have to present them in the International Relations Service, when you come back, as it is shown below.

Diagram of the paperwork and deadlines for the Learning Agreement

Important: We cannot deposit the first payment of the grant if a part of the above mentioned documentation is missing.

  • Request for stay extension. The extension turns a first semester stay into a full academic year stay. It implies academic impacts but not economic impacts. That is to say, during the period that you extend (second semester), you will not receive financial support. Apart from presenting this form correctly completed on relaciones.internacionales@uv.es, it is necessary to modify the Learning Agreement within the abovementioned terms. In any case, it shall be requested one month before the ending of the stay as it was previously expected.
  • Request to reduce your stay. We will only accept reduction requests received before 31 December 2019. Apart from presenting this form correctly completed on relaciones.internacionales@uv.es, it is necessary to modify the Learning Agreement within the abovementioned terms. The reduction turns a full academic year stay into a first semester stay. The reduction turns a full academic year stay into a first semester stay.

3On your return to Valencia.

  • Attendance Certificate. It is the last document that you will receive in the host University. It contains the starting date and the completion date of your stay and it is necessary to make the last payment of the grant. It must be submitted as a pdf files through the on line application ENTREU, procedure "Erasmus Studies 2019-2020 - Completion", along with the Learning Agreement. both documents should be uploaded in the same session. It is important that you keep the original as a receipt and that you take into account the instructions about the dates and correction prohibitions that are shown at the bottom and reverse.
  • Initial Learning Agreement and, where appropriate, modifications to the initial Learning Agreement (Changes). Together with the certificate of stay, you will also have to attach the procedure “Erasmus Studies 2019-2020 - Completion” in ENTREU and a copy of the initial Learning Agreement and its modifications. Both the initial Learning Agreement and the modifications must be signed by you and the two mobility coordinators of your degree: the coordinator of the Universitat de València and the one from the university where you have carried out your Erasmus stay. (Scanned signatures are valid). 
  • Unexpected expenses for the Covid-19. The university Universitat de València has to pay the Erasmus Estudis scholarship according to the real time accredited with the Attendance Certificate. The time during which online teaching by the host university (even from València) is to be considered actual time of stay and has to be included at the Certificate. On the other hand, we can not pay more time of scholarship than stated at your nomination; for example if the nomination stated 9 months and 9 months and 8 days have been accredited, it is not possible to pay more of 9 months under any circumstance. There is more information at the section "Information on the Covid-19"
  • On the contrary, if the accredited time of stay is inferior at the maximum foreseen at your nomination and have had extraordinary expenses as a consequence of the *Covid-19, a report can be made to pay the remaining time of scholarship with the limit of the maximum time of the nomination. You have to sumint the "Application for extraordinary expenses Covid-19" at the same time that the Attendance Certificate through Entreu "Beca Erasmus Estudis 2019-2020. Attendance ". You have to upload an only file in pdf format containing the application and the bills.

 

  • Final Student Report (Questionary UE) It is an assessment questionnaire about your Erasmus stay. The report shall be completed online through the computer application provided by EACEA (Education, Audiovisual and Culture Executive Agency), responsible for the Erasmus programme. You will not receive the invitation until your stay is over and you have presented the arrival certificate. Once you receive the invitation, which will be sent directly through the online control system of the Erasmus Programme (Mobility Tool) to the university email of the student. You will have to make the report in the specified deadline.
  • Online Linguistic Support (final test). Around the middle of your last month you will receive an e-mail to remind you that you must fulfil your last language test. Students that got a C2 at inicial test don't need to do the final test. Get all the information at erasmusols.eu

Important: We cannot deposit the second payment of the grant if a part of the abovementioned documentation is missing. Also, you have to pass at least the 50% of international credits you have enrolled in the Universitat de València. The objective of the mobility programme is obtaining an academic achievement, so that is why you receive the grant. If you do not pass the 50% you have to reintegrate the amount received in compensation for the grant.

 

4.  Other documents and recommendations.

Presentation Video for other 2016-2017 Erasmus Studies proceedings and recommendations

  • It is compulsory having health coverage. Get the European Health Insurance Card. If you go to a country where you are not covered by the European Health Insurance Card, you have to hire a private insurance following the established terms in the next section.
  • In any case, we recommend you to hire a private insurance so that you can have bigger coverage during your stay. The Universitat de València is one of the Spanish universities that is part of OnCampus, company specialised on insurances for the university community. From this link you can hire the insurance online and print the receipt.
  • Apply it in the closest Spanish Embassy or Consulate. Visit the web of the Ministry of Foreign Affairs. This application is compulsory.
  • Here you can watch travel recommendations by the Spanish Ministry of Foreign Affairs .
  • If you travel to Turkey you will need to obtain a visa before the Turkish embassy or consulate.
  •  If you are student of the Universitat de València with an accepted Erasmus Studies stay and you have also the nationality of a country that does not belong to the European Union, you will need a visa. Consult with the embassy of your country and with the embassy of the country you are travelling to. In any case, know that Directive (UE) 2016/801 by European Parliament and Council, issued on May 11th, 2016, compels the host country to facilitate you the proceedings.
  • Ressignation. If you need to resign the grant, send this document to erasmus.estudis@uv.es 
  • Change Bank account form: If you need to change your account number, fill out this form and send it to the pagos.erasmus@uv.es address along with a copy of the book or similar document showing all 24 digits, from your university email.
  • Authorization Leave a signed authorisation to a person you trust. You can carry out the proceedings before the University when you are abroad.
  • Erasmus Student Charter. Know your rights and obligations as participant in the Erasmus programme.
  • Your rights as a European mobility student.


2018-2019 Useful documents

  1. Before you go.
  2. On your arrival to the host university.
  3. On your return to Valencia
  4. Other documents and recommendations.

Important: grant couldn't be paid unless the student follows carefully these instructions and submit the due documents at every step.

 1. Before you go.

Erasmus Studies Briefings on March, 2018
Presentation Video of the procedures before the Erasmus Studies Stay 2016-2017

  • Accept the 2018-2019 Erasmus Studies grant through the application Entreu. You have to entre in the procedure “Erasmus Studies Record 2018-2019  Acceptance” and fill in a simple application form. You will only need to include: the 24 digits (IBAN) of your bank account, (of which you have to be the holder) where you want to cash the grant, the teaching language in which you will receive the lessons in the host university and the personal data (also ID) of the person we have to contact with in case of emergency. When finishing the acceptance, you will receive a pdf document with the receipt of acceptance and another pdf document with the official appointment of the allocated Erasmus Studies place and, if appropriate, the certified of having passed some of the languages exams you took on 16 December 2017.


How to get the acceptance documents

  • Formalise your Learning Agreement with the Mobility Academic Coordinator. You can find the list of academic coordinators at this link http://ir.uv.es/j3n0eh1. The contract contains the subjects list that you will carry out abroad and the recognition of subjects you will get in your degree. You have to fill in the Learning Agreement online through the Portal Serveis Estudiant. Once you have made your Learning Agreement’s proposal (preferably during the month of June), your academic coordinator will have to validate it (close it). Only if the studies contract is closed by your coordinator, you can print a copy (button “print”). Before going to your destination, you have to submit a copy of the Learning Agreement signed (scanned signatures are allowed) by the student, the academic coordinator of the Universitat de València and by the coordinator of your host university, together with the Grant Agreements (see below). You have to submit these documents at the International Relations Service based in the Palacio de Cerveró: Plaza Cisneros, nº 4, 46003 Valencia. (The students of the Burjassot Campus can submit it at the International Relations Office of that Campus). You need to develop the Learning Agreement (preferably in  June) , and your academic coordinator must close it before 22 July. Otherwise, you could not carry out the self-enrolment.

Tutorial on the Learning Agreement

Indications of Learning Agreement 

  • Mobility Grant Agreement for Erasmus students (original)  It is a document with the administrative and economic data of your grant. It is available in the month of June. We need the document with your original signature. You have to submit it on paper before you go, together with a copy of the Learning Agreement at the International Relations Service based in the Palacio de Cerveró: Plaza Cisneros, nº 4, 46003 Valencia. (The students of the Burjassot Campus can submit it at the International Relations Office of that Campus, Science Library ground floor)
  • Online Linguistic Support (OLS). The students have to carry out a previous linguistic evaluation in the beginning of the stay. To that effect, they will receive an invitation to their email address from the university during the month of June. The result of this evaluation does not prevent in any case from enjoying the mobility stay. It is also independent from the accreditation tests organised by the Universitat de València the students may have taken to credit the knowledge of the language, in accordance with the call. The evaluation is made in the teaching language of the host university, in accordance with the indicated by the students when carrying out the acceptance of the grant through ENTREU. For the 2017-2018 academic year the following languages are expected: German DE, French FR, English EN, Italian IT, Dutch NL, Czech CZ, Danish DK, Greek LO, Polish PL, Swedish SE and Portuguese PT. More information on the online linguistic support (OLS): http://erasmusplusols.eu
  • Erasmus Studies Self-enrolment of international credits. Before you go to the stay you have to formalise your self-registration in the Universitat de València. Once carried out the Learning Agreement and after your academic coordinated has closed it, the international credits will appear on your self-registration. The self-registration will indicate the total amount of credits of the subjects of the Universitat de València you fulfilled in the Learning Agreement. Also, you can enrol in other subjects to take on the Universitat de València (specially on semester cases), respecting the number of maximum credits according to the enrolment regulations. You can self-enrol in accordance with your enrolment date, as it occurred in prior courses. It is expected that the self-enrolments are carried out through the Portal Serveis Estudiants before July 21st.
  • Online Languages Courses (OLS). Once you have carried out the linguistic evaluation previous to the mobility, and according to the obtained results, you will receive another invitation through mail to take an online languages course. It will be in the same language of the first evaluation. Although carrying out the course is not compulsory, it is a chance for improving your level on the teaching foreign language, without economic cost. Even though you start the language course before leaving, you can take it and finish it while you carry out your mobility stay. More information: http://erasmusplusols.eu

2On your arrival to the host university .

  • Certificate of Arrival. It is the first document you will receive when arriving to the host university. To send it to the International Relations Service, you have to enter at ENTREU and attach a copy of it within the procedure “Expediente Erasmus Estudios 2018-2019 - Arrival”, the same procedure you used to carry out the acceptance of the grant. Save the original as proof. The processing of the first payment of the grants will be carry out following the order of reception of this document.
  • Modification of the Learning Agreement. The modifications are only necessary if the subjects previously expected in the Learning Agreement change. You have to complete the proceeding through the Portal Serveis Estudiant so that the modifications are reflected on the record. It is necessary to request it once you are in your host university and within 5 weeks after the beginning of the classes. Once the modifications have been requested through the Portal Serveis Estudiants, your academic coordinator will have to close the contract so that you can have a printed copy (“print” button), where the modified subjects and the correspondence table will be shown. This document shall be signed by you, by your host Coordinator and your Mobility Coordinator in the Universitat de València (the signatures can be scanned). It is very important that you keep a signed copy of all the modifications that you make, as you will have to present them in the International Relations Service, when you come back, as it is shown below.

Diagram of the paperwork and deadlines for the Learning Agreement

Important: We cannot deposit the first payment of the grant if a part of the above mentioned documentation is missing.

  • Request to extend your stay. The extension turns a first semester stay into a full academic year stay. It implies academic impacts but not economic impacts. That is to say, during the period that you extend (second semester), you will not receive financial support. Apart from presenting this form correctly completed on relaciones.internacionales@uv.es, it is necessary to modify the Learning Agreement within the abovementioned terms. In any case, it shall be requested one month before the ending of the stay as it was previously expected.
  • Request to reduce your stay. We will only accept reduction requests received before 31 December 2017. Apart from presenting this form correctly completed on relaciones.internacionales@uv.es, it is necessary to modify the Learning Agreement within the abovementioned terms. The reduction turns a full academic year stay into a first semester stay. The reduction turns a full academic year stay into a first semester stay.

3On your return to Valencia.

  • Attendance Certificate. It is the last document that you will receive in the host University. It contains the starting date and the completion date of your stay and it is necessary to make the last payment of the grant. It must be submitted as a pdf files through the on line application ENTREU, procedure "Beca Erasmus Estudios 2018-2019 - Completion", along with the Learning Agreement. both documents should be uploaded in the same session. It is important that you keep the original as a receipt and that you take into account the instructions about the dates and correction prohibitions that are shown at the bottom and reverse.
  • Initial Learning Agreement and, where appropriate, modifications to the initial Learning Agreement (Changes). Together with the certificate of stay, you will also have to attach the procedure “Erasmus Studies Record 2018-2019 - Completion” in ENTREU and a copy of the initial Learning Agreement and its modifications. Both the initial Learning Agreement and the modifications must be signed by you and the two mobility coordinators of your degree: the coordinator of the Universitat de València and the one from the university where you have carried out your Erasmus stay. (Scanned signatures are valid). 
  • Final Student Report (Questionary UE) It is an assessment questionnaire about your Erasmus stay. The report shall be completed online through the computer application provided by EACEA (Education, Audiovisual and Culture Executive Agency), responsible for the Erasmus programme. You will no receive the invitation until your stay is over and you have presented the arrival certificate. Once you receive the invitation, which will be sent directly through the online control system of the Erasmus Programme (Mobility Tool) to the university email of the student. You will have to make the report in the specified deadline.
  • Online Linguistic Support (final test). Around the middle of your last month you will receive an e-mail to remind you that you must fulfil your last language test. Students that got a C2 at inicial test don't need to do the final test. Get all the information at erasmusols.eu

Important: We cannot deposit the second payment of the grant if a part of the abovementioned documentation is missing. Also, you have to pass at least the 50% of international credits you have enrolled in the Universitat de València. The objective of the mobility programme is obtaining an academic achievement, so that is why you receive the grant. If you do not pass the 50% you have to reintegrate the amount received in compensation for the grant.

 

4.  Other documents and recommendations.

Presentation Video for other 2016-2017 Erasmus Studies proceedings and recommendations

Presentation Video 2016-2017 economic aids (provisional aids based on the 2015-2016 academic year)

  • It is compulsory having health coverage. Get the European Health Insurance Card. If you go to a country where you are not covered by the European Health Insurance Card, you have to hire a private insurance following the established terms in the next section.
  • In any case, we recommend you to hire a private insurance so that you can have bigger coverage during your stay. The Universitat de València is one of the Spanish universities that is part of OnCampus, company specialised on insurances for the university community. From this link you can hire the insurance online and print the receipt.
  • Apply it in the closest Spanish Embassy or Consulate. Visit the web of the Ministry of Foreign Affairs. This application is compulsory.
  • Here you can watch travel recommendations by the Spanish Ministry of Foreign Affairs .
  • If you travel to Turkey you will need to obtain a visa before the Turkish embassy or consulate.
  •  If you are student of the Universitat de València with an accepted Erasmus Studies stay and you have also the nationality of a country that does not belong to the European Union, you will need a visa. Consult with the embassy of your country and with the embassy of the country you are travelling to. In any case, know that Directive (UE) 2016/801 by European Parliament and Council, issued on May 11th, 2016, compels the host country to facilitate you the proceedings.
  • Ressignation. If you need to resign the grant, send this document to erasmus.estudis@uv.es 
  • Change Bank account form: If you need to change your account number, fill out this form and send it to the pagos.erasmus@uv.es address along with a copy of the book or similar document showing all 24 digits, from your university email.
  • Authorization Leave a signed authorisation to a person you trust. You can carry out the proceedings before the University when you are abroad.
  • Erasmus Student Charter. Know your rights and obligations as participant in the Erasmus programme.
  • Your rights as a European mobility student.

2017-2018 Useful documents

  1. Before you go.
  2. On your arrival to the host university.
  3. On your return to Valencia
  4. Other documents and recommendations.

Important: grant couldn't be paid unless the student follows carefully these instructions and submit the due documents at every step.

 1. Before you go.

Erasmus Studies Briefings on March, 2017
Presentation Video of the procedures before the Erasmus Studies Stay 2016-2017

  • Accept the 2017-2018 Erasmus Studies grant through the application Entreu. You have to entre in the procedure “Expedient Erasmus estudis 2017-2018 - Acceptació” and fill in a simple application form. You will only need to include: the 24 digits (IBAN) of your bank account, (of which you have to be the holder) where you want to cash the grant, the teaching language in which you will receive the lessons in the host university and the personal data (also ID) of the person we have to contact with in case of emergency. When finishing the acceptance, you will receive a pdf document with the receipt of acceptance and another pdf document with the official appointment of the allocated Erasmus Studies place and, if appropriate, the certified of having passed some of the languages exams you took on 17 December 2016.


How to get the acceptance documents

  • Formalise your Learning Agreement with the Mobility Academic Coordinator. You can find the list of academic coordinators at this link http://ir.uv.es/j3n0eh1. The contract contains the subjects list that you will carry out abroad and the recognition of subjects you will get in your degree. You have to fill in the Learning Agreement online through the Portal Serveis Estudiant. Once you have made your Learning Agreement’s proposal (preferably during the month of June), your academic coordinator will have to validate it (close it). Only if the studies contract is closed by your coordinator, you can print a copy (button “print”). Before going to your destination, you have to submit a copy of the Learning Agreement signed (scanned signatures are allowed) by the student, the academic coordinator of the Universitat de València and by the coordinator of your host university, together with the Grant Agreements (see below). You have to submit these documents at the International Relations Service based in the Palacio de Cerveró: Plaza Cisneros, nº 4, 46003 Valencia. (The students of the Burjassot Campus can submit it at the International Relations Office of that Campus). You need to develop the Learning Agreement (preferably in  June) , and your academic coordinator must close it before 22 July. Otherwise, you could not carry out the self-enrolment.

Tutorial on the Learning Agreement

Indications of Learning Agreement 

  • Mobility Grant Agreement for Erasmus students (original).It is a document with the administrative and economic data of your grant. It is available in the month of June. We need the document with your original signature. You have to submit it on paper before you go, together with a copy of the Learning Agreement at the International Relations Service based in the Palacio de Cerveró: Plaza Cisneros, nº 4, 46003 Valencia. (The students of the Burjassot Campus can submit it at the International Relations Office of that Campus, Science Library ground floor)
  • Online Linguistic Support (OLS). The students have to carry out a previous linguistic evaluation in the beginning of the stay. To that effect, they will receive an invitation to their email address from the university during the month of June. The result of this evaluation does not prevent in any case from enjoying the mobility stay. It is also independent from the accreditation tests organised by the Universitat de València the students may have taken to credit the knowledge of the language, in accordance with the call. The evaluation is made in the teaching language of the host university, in accordance with the indicated by the students when carrying out the acceptance of the grant through ENTREU. For the 2017-2018 academic year the following languages are expected: German DE, French FR, English EN, Italian IT, Dutch NL, Czech CZ, Danish DK, Greek LO, Polish PL, Swedish SE and Portuguese PT. More information on the online linguistic support (OLS): http://erasmusplusols.eu
  • Erasmus Studies Self-registration of international credits. Before you go to the stay you have to formalise your self-registration in the Universitat de València. Once carried out the Learning Agreement and after your academic coordinated has closed it, the international credits will appear on your self-registration. The self-registration will indicate the total amount of credits of the subjects of the Universitat de València you fulfilled in the Learning Agreement. Also, you can enrol in other subjects to take on the Universitat de València (specially on semester cases), respecting the number of maximum credits according to the enrolment regulations. You can self-enrol in accordance with your enrolment date, as it occurred in prior courses. It is expected that the self-enrolments are carried out through the Portal Serveis Estudiants before July 21st.
  • Online Languages Courses (OLS). Once you have carried out the linguistic evaluation previous to the mobility, and according to the obtained results, you will receive another invitation through mail to take an online languages course. It will be in the same language of the first evaluation. Although carrying out the course is not compulsory, it is a chance for improving your level on the teaching foreign language, without economic cost. Even though you start the language course before leaving, you can take it and finish it while you carry out your mobility stay. More information: http://erasmusplusols.eu

2On your arrival to the host university .

  • Certificate of incorporation. It is the first document you will receive when arriving to the host university. To send it to the International Relations Service, you have to enter at ENTREU and attach a copy of it within the procedure “Erasmus Studies Scholarship 2017-2018 - Destination”, the same procedure you used to carry out the acceptance of the grant. Save the original as proof. The processing of the first payment of the grants will be carry out following the order of reception of this document.
  • Modification of the Learning Agreement. The modifications are only necessary if the subjects previously expected in the Learning Agreement change. You have to complete the proceeding through the Portal Serveis Estudiant so that the modifications are reflected on the record. It is necessary to request it once you are in your host university and within 5 weeks after the beginning of the classes. Once the modifications have been requested through the Portal Serveis Estudiants, your academic coordinator will have to close the contract so that you can have a printed copy (“print” button), where the modified subjects and the correspondence table will be shown. This document shall be signed by you, by your host Coordinator and your Mobility Coordinator in the Universitat de València (the signatures can be scanned). It is very important that you keep a signed copy of all the modifications that you make, as you will have to present them in the International Relations Service, when you come back, as it is shown below.

Diagram of the paperwork and deadlines for the Learning Agreement

Important: We cannot deposit the first payment of the grant if a part of the above mentioned documentation is missing.

  • Request to extend your stay. The extension turns a first semester stay into a full academic year stay. It implies academic impacts but not economic impacts. That is to say, during the period that you extend (second semester), you will not receive financial support. Apart from presenting this form correctly completed on relaciones.internacionales@uv.es, it is necessary to modify the Learning Agreement within the abovementioned terms. In any case, it shall be requested one month before the ending of the stay as it was previously expected.
  • Request to reduce your stay. We will only accept reduction requests received before 31 December 2017. Apart from presenting this form correctly completed on relaciones.internacionales@uv.es, it is necessary to modify the Learning Agreement within the abovementioned terms. The reduction turns a full academic year stay into a first semester stay. The reduction turns a full academic year stay into a first semester stay.

3On your return to Valencia.

  • Atendance Certificate. It is the last document that you will receive in the host University. It contains the starting date and the completion date of your stay and it is necessary to make the last payment of the grant. It must be submitted as a pdf files through the on line application ENTREU, procedure "Beca Erasmus Estudios 2017-2018 - Completion", along with the Learning Agreement. both documents should be uploaded in the same session. It is important that you keep the original as a receipt and that you take into account the instructions about the dates and correction prohibitions that are shown at the bottom and reverse.
  • Initial Learning Agreement and, where appropriate, modifications to the initial Learning Agreement (Changes). Together with the certificate of stay, you will also have to attach the procedure “Expedient Erasmus Estudis 2017-2018 - Finalització” (Erasmus Studies Record 2017-18) in ENTREU and a copy of the initial Learning Agreement and its modifications. Both the initial Learning Agreement and the modifications must be signed by you and the two mobility coordinators of your degree: the coordinator of the Universitat de València and the one from the university where you have carried out your Erasmus stay. (Scanned signatures are valid). 
  • Final Student Report (Questions UE) It is an assessment questionnaire about your Erasmus stay. The report shall be completed online through the computer application provided by EACEA (Education, Audiovisual and Culture Executive Agency), responsible for the Erasmus programme. You will no receive the invitation until your stay is over and you have presented the arrival certificate. Once you receive the invitation, which will be sent directly through the online control system of the Erasmus Programme (Mobility Tool) to the university email of the student. You will have to make the report in the specified deadline.
  • Online Linguistic Support (last test). Around the middle of your last month you will receive an e-mail to remind you that you must fulfil your last language test. Get all the information at erasmusols.eu

Important: We cannot deposit the second payment of the grant if a part of the abovementioned documentation is missing. Also, you have to pass at least the 50% of international credits you have enrolled in the Universitat de València. The objective of the mobility programme is obtaining an academic achievement, so that is why you receive the grant. If you do not pass the 50% you have to reintegrate the amount received in compensation for the grant.

 

4.  Other documents and recommendations.

Presentation Video for other 2016-2017 Erasmus Studies proceedings and recommendations

Presentation Video 2016-2017 economic aids (provisional aids based on the 2015-2016 academic year)

  • It is compulsory having health coverage. Get the European Health Insurance Card. If you go to a country where you are not covered by the European Health Insurance Card, you have to hire a private insurance following the established terms in the next section.
  • In any case, we recommend you to hire a private insurance so that you can have bigger coverage during your stay. The Universitat de València is one of the Spanish universities that is part of OnCampus, company specialised on insurances for the university community. From this link you can hire the insurance online and print the receipt.
  • Apply it in the closest Spanish Embassy or Consulate. Visit the web of the Ministry of Foreign Affairs. This application is compulsory.
  • Here you can watch travel recommendations by the Spanish Ministry of Foreign Affairs .
  • If you travel to Turkey you will need to obtain a visa before the Turkish embassy or consulate.
  •  If you are student of the Universitat de València with an accepted Erasmus Studies stay and you have also the nationality of a country that does not belong to the European Union, you will need a visa. Consult with the embassy of your country and with the embassy of the country you are travelling to. In any case, know that Directive (UE) 2016/801 by European Parliament and Council, issued on May 11th, 2016, compels the host country to facilitate you the proceedings.
  • Ressignation. If you need to resign the grant, send this document to erasmus.estudis@uv.es 
  • Change Bank account form: If you need to change your account number, fill out this form and send it to the pagos.erasmus@uv.es address along with a copy of the book or similar document showing all 24 digits, from your university email.
  • Authorization Leave a signed authorisation to a person you trust. You can carry out the proceedings before the University when you are abroad.
  • Erasmus Student Charter. Know your rights and obligations as participant in the Erasmus programme.
  • Your rights as a European mobility student.

Useful documents 2016-2017

  1. Before you go.
  2. On your arrival to the host university.
  3. On your return to Valencia
  4. Other documents and recommendations.

Important: So that students can get the Erasmus Studies grant it is necessary they have to carefully read and follow all the established procedures explained below.

 1. Before you go.

Erasmus Studies Briefings 11, 12 and 15 April
Presentation Video of the procedures before the Erasmus Studies Stay 2016-2017

  • Accept the 2016-2017 Erasmus Studies grant through the application Entreu. You have to entre in the procedure “Expediente Erasmus estudios 2016-2017” and fill in a simple application form. You will only need to include: the 24 digits (IBAN) of your bank account, (of which you have to be the holder) where you want to cash the grant, the teaching language in which you will receive the lessons in the host university and the personal data (also ID) of the person we have to contact with in case of emergency. When finishing the acceptance, you will receive a pdf document with the receipt of acceptance and another pdf document with the official appointment of the allocated Erasmus Studies place and, if appropriate, the certified of having passed some of the languages exams you took on 19 December 2015.

How to get the acceptance documents

  • Formalise your Learning Agreement with the Mobility Academic Coordinator. You can find the list of academic coordinators at this link http://ir.uv.es/j3n0eh1. The contract contains the subjects list that you will carry out abroad and the recognition of subjects you will get in your degree. You have to fill in the Learning Agreement online through the Portal Serveis Estudiant. Once you have made your Learning Agreement’s proposal (preferably during the month of June), your academic coordinator will have to validate it (close it). Only if the studies contract is closed by your coordinator, you can print a copy (button “print”). Before going to your destination, you have to submit a copy of the Learning Agreement signed (scanned signatures are allowed) by the student, the academic coordinator of the Universitat de València and by the coordinator of your host university, together with the Grant Agreemtns (see below). You have to submit these documents at the International Relations Service based in the Palacio de Cerveró: Plaza Cisneros, nº 4, 46003 Valencia. (The students of the Burjassot Campus can submit it at the International Relations Office of that Campus). You need to develop the Learning Agreement (preferably in  June) , and your academic coordinator must close it before 22 July. Otherwise, you could not carry out the self-enrolment.

Tutorial on the Learning Agreement for Studies   Guide to the Learning Agreement for Studies      

  • Mobility Grant Agreement for Erasmus students (original).It is a document with the administrative and economic data of your grant. It is available in the month of June. We need the document with your original signature. You have to submit it on paper before you go, together with a copy of the Learning Agreement at the International Relations Service based in the Palacio de Cerveró: Plaza Cisneros, nº 4, 46003 Valencia. (The students of the Burjassot Campus can submit it at the International Relations Office of that Campus)
  • Online Linguistic Support (OLS). The students have to carry out a previous linguistic evaluation in the beginning of the stay. To that effect, they will receive an invitation to their email address from the university during the month of June. The result of this evaluation does not prevent in any case from enjoying the mobility stay. It is also independent from the accreditation tests organised by the Universitat de València the students may have taken to credit the knowledge of the language, in accordance with the call. The evaluation is made in the teaching language of the host university, in accordance with the indicated by the students when carrying out the acceptance of the grant through ENTREU. For the 2016-2017 academic year the following languages are expected: German DE, French FR, English EN, Italian IT, Dutch NL, Czech CZ, Danish DK, Greek LO, Polish PL, Swedish SE and Portuguese PT. More information on the online linguistic support (OLS): http://erasmusplusols.eu
  • Erasmus Studies Self-registration of international credits. Before you go to the stay you have to formalise your self-registration in the Universitat de València. Once carried out the Learning Agreement and after your academic coordinated has closed it, the international credits will appear on your self-registration. The self-registration will indicate the total amount of credits of the subjects of the Universitat de València you fulfilled in the Learning Agreement. Also, you can enrol in other subjects to take on the Universitat de València (specially on semester cases), respecting the number of maximum credits according to the enrolment regulations. You can self-enrol in accordance with your enrolment date, as it occurred in prior courses. It is expected that the self-enrolments are carried out through the Portal Serveis Estudiants between 25 July and 6 September.
  • Online Languages Courses (OLS). Once you have carried out the linguistic evaluation previous to the mobility, and according to the obtained results, you will receive another invitation through mail to take an online languages course. It will be in the same language of the first evaluation. Although carrying out the course is not compulsory, it is a chance for improving your level on the teaching foreign language, without economic cost. Even though you start the language course before leaving, you can take it and finish it while you carry out your mobility stay. More information: http://erasmusplusols.eu

2. On your arrival to the host university .

  • Certificate of Arrival. It is the first document you will receive when arriving to the host university. To send it to the International Relations Service, you have to enter at ENTREU and attach a copy of it within the procedure “Beca Erasmus estudios - Destino”, the same procedure you used to carry out the acceptance of the grant. Save the original as proof. The processing of the first payment of the grants will be carry out following the order of reception of this document.
  • Modification of the Learning Agreement. The modifications are only necessary if the subjects previously expected in the Learning Agreement change. You have to complete the proceeding through the Portal Serveis Estudiant so that the modifications are reflected on the record. It is necessary to request it once you are in your host university and within 5 weeks after the beginning of the classes. Once the modifications have been requested through the Portal Serveis Estudiants, your academic coordinator will have to close the contract so that you can have a printed copy (“print” button), where the modified subjects and the correspondence table will be shown. This document shall be signed by you, by your host Coordinator and your Mobility Coordinator in the Universitat de València (the signatures can be scaned). It is very important that you keep a signed copy of all the modifications that you make, as you will have to present them in the International Relations Service, when you come back, as it is shown below.

Diagram of the paperwork and deadlines for the Learning Agreement

Important: We cannot deposit the first payment of the grant if a part of the above mentioned documentation is missing.

  • Request to extend your stay. The extension turns a first semester stay into a full academic year stay. It implies academic impacts but not economic impacts. That is to say, during the period that you extend (second semester), you will not receive financial support. Apart from presenting this form correctly completed on relaciones.internacionales@uv.es, it is necessary to modify the Learning Agreement within the abovementioned terms. In any case, it shall be requested one month before the ending of the stay as it was previously expected.
  • Request to reduce your stay. We will only accept reduction requests received before 31 December 2016. Apart from presenting this form correctly completed on relaciones.internacionales@uv.es, it is necessary to modify the Learning Agreement within the abovementioned terms. The reduction turns a full academic year stay into a first semester stay. The reduction turns a full academic year stay into a first semester stay.

3. On your return to Valencia.

  • Atendance Certificate. It is the last document that you will receive in the host University. It contains the starting date and the completion date of your stay and it is necessary to make the last payment of the grant. In order to send it to the International Relations Service, you need to enter ENTREU and attach a pdf file of the certificate in the procedure “Beca Erasmus Estudis - Finalització”. It is important that you keep the original as a receipt and that you take into account the announcements about the dates and correction prohibitions that are shown at the bottom and behind the document that you can download in this paragraph.
  • Initial Learning Agreement and, where appropriate, modifications to the initial Learning Agreement (Changes). Together with the Attendance Certificate, you will also have to attach them as a pdf file to the procedure “Beca Erasmus Estudis - Finalització” in ENTREU. Both the initial Learning Agreement and the Changes to Learning Agreement must be signed by you and the two mobility coordinators of your degree: the coordinator of the Universitat de València and the one at the host university. (Scanned signatures are valid). 
  • Final Student Report (Questions UE) It is an assessment questionnaire about your Erasmus stay. The report shall be completed online through the computer application provided by EACEA (Education, Audiovisual and Culture Executive Agency), responsible for the Erasmus+ programme. You will not receive the invitation until you have haded us your Attendance Certificate. Once you receive the invitation, which will be sent directly through the online control system of the Erasmus Programme (Mobility Tool) to the university email of the student. You will have to make the report in the specified deadline.
  • Online Linguistic Suport (final test). Around the middle of your last month you will receive an e-mail to remind you that you must fullfil your last language test. Get all the information at erasmusols.eu

Important: We cannot deposit the second payment of the grant if a part of the abovementioned documentation is missing. Also, you have to pass at least the 50% of international credits you have enrolled in the Universitat de València. The objective of the mobility programme is obtaining an academic achievement, so that is why you receive the grant. If you do not pass the 50% you have to reintegrate the amount received in compensation for the grant.

 

4.  Other documents and recommendations.

Presentation Video for other 2016-2017 Erasmus Studies proceedings and recommendations

Presentation Video 2016-2017 economic aids (provisional aids based on the 2015-2016 academic year)

  • It is compulsory having health coverage. Get the European Health Insurance Card. If you go to a country where you are not covered by the European Health Insurance Card, you have to hire a private insurance following the established terms in the next section.
  • In any case, we recommend you to hire a private insurance so that you can have bigger coverage during your stay. The Universitat de València is one of the Spanish universities that is part of OnCampus, company specialised on insurances for the university community. From this link you can hire the insurance online and print the receipt.
  • Apply it in the closest Spanish Embassy or Consulate. Visit the web of the Ministry of Foreign Affairs. This application is compulsory.
  • Here you can watch travel recommendations by the Spanish Ministry of Foreign Affairs .
  • If you travel to Turkey you will need to obtain a visa before the Turkish embassy or consulate.
  •  If you are student of the Universitat de València with an accepted Erasmus Studies stay and you have also the nationality of a country that does not belong to the European Union, you will need a visa. Consult with the embassy of your country and with the embassy of the country you are travelling to. In any case, know that Directive (UE) 2016/801 by Europeian Parliament and Council, issued on May 11th, 2016, compels the host country to facilitate you the proceedings.
  • Ressignation. If you need to resign the grant, send this document to erasmus.estudis@uv.es 
  • Printed exchange account: If you need to change your account number, fill thid form and send it to the pagos.erasmus@uv.es adress along with a copy of the book or similar document showing all 24 digits, from your university email.
  • Authorization Leave a signed authorisation to a person you trust. You can carry out the proceedings before the University when you are abroad.
  • Erasmus Student Charter.Know your rights and obligations as participant in the Erasmus programme.
  • Your rights as a European mobility student.