Enrollment
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If I am a foreigner and I have registered with my passport number because I do not have an ID card, what will be my ID number on file?
The system will automatically generate a number to match the Spanish identification system which will be a M95XXXXXX. As soon as you have a valid ID card number, you can request that the identification number be changed in your file by sending an email to the Doctoral School from your institutional email address user@alumni.uv.es, attaching a copy of your ID number.
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What’s the difference between pre-enrolment and enrolment?
Pre-enrolment is a process that takes place before enrolment during which applications for a course are assessed and the places available are allocated. Therefore, the final step in the pre-enrolment process is to notify candidates if they have been admitted, conditionally admitted, included on the waiting list or excluded.
Enrolment is the process following pre-enrolment. Students admitted in the corresponding pre-enrolment phase can enrol within the period established (refer to enrolment calendar). Also students conditionally admitted that have proved the compliance with the academic requirements within the period established.
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What happens if I have been admitted in a doctorate programme and I am enrolled, but I do not prove the completion of studies required to access the doctorate programme before 30 November?
From 30 November on, the Doctoral School will automatically cancel the enrolment of all doctoral students who have not proved the completion of the studies required to access the doctorate programmes.
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Once I have been admitted to a doctoral programme, when do I have to enrol?
Enrolment will take place online through the student portal. To register online, the student must identify him/herself. To do so, the application will require the following data:
- The DNI, NIF or passport that you introduced when you made the pre-registration application.
- The date of birth.
- The number of the pre-enrolment application. This number, in addition to being included in the pre-enrolment application (it appears in the upper right corner of the PDF document generated with the initials UV-DOC_PDOC21-XXXX), will be indicated to the students in the personal notification with the result of the pre-enrolment, in the case of having been admitted to a doctoral program. Incidents that may arise must be addressed to the Doctoral School by e-mail.
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What do I have to enrol in the first year of my doctorate?
You have to enrol in the academic tutelage and first year research plan. In addition, in some cases the academic committee may indicate in the notification of admission some complementary trainingin which the doctoral student will also have to enrol.
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If I have been admitted to a doctoral programme and do not enrol in the established period, do I lose my place?
Students who have been admitted to a doctoral programme but have not enrolled within the established period will lose their right to a place. Admission to a doctoral programme is valid for the academic year for which it has been requested.
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If I am already enrolled in the doctoral programme to which I have been admitted, can I change my enrolment to another programme that I had applied for on a preferential basis if I am on a waiting list?
If a doctoral student who has already been enrolled in the programme in which he/she has been admitted obtains a place on the waiting list for another doctoral programme that he/she had applied for on a preferential basis, he/she can remain in the doctoral programme in which he/she is enrolled or enrol in the new one that he/she had previously resigned from. In the mail accepting the new place obtained by waiting list, you must attach the express waiver in the program in which you were already enrolled to include it in your file. Once received, the Doctoral School will proceed to formalize the registration in the new programme.
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If I am a beneficiary of a pre-doctoral scholarship and need to be enrolled to sign the contract, can I enrol extraordinarily in a doctoral programme?
You must contact the academic committee of the doctoral programme for which you have pre-enrolled, so that they can send a favourable admission report to the Doctoral School, indicating that you must register for the program in an extraordinary manner before the beginning of the ordinary registration period, in order to be able to sign the pre-doctoral contract. Obviously, as long as you comply with the general requirements established in art.6 of the Spanish Royal Decree 99/2011, of 28 January. Once the report has been received and it has been confirmed that the general requirements for admission have been met, you will receive an e-mail, at the e-mail address indicated in the pre-enrolment application form with the instructions for formalising the enrolment.
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How can I get a certificate of my doctoral enrolment?
You can obtain a certificate of enrolment for the doctorate in Spanish, Valencian or English through this online procedure from the UV’s Virtual Office.
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How do I credit a fee waiver for doctoral enrolment?
To prove a fee exemption, you must send a mail to the Doctoral School from your institutional "alumni" mail, attaching the justification of the fee exemption in force. You must justify the exemption every year to prove that it is still in effect. If at the time of formalising or renewing your enrolment, the renewal is being processed, the enrolment will be considered ordinary until you send the renewed documentation. At that time, the enrolment will be modified. If your exemption is of a permanent nature, you must inform the Doctoral School of this because they will check whether it is in your file. If necessary, they will ask you to send it again. An exemption for large families that has not been issued by the competent authority of the Spanish administration or autonomous community will not be applicable. The following link provides information on fee exemptions: https://www.uv.es/uvweb/doctoral-studies-school/en/admission-enrolment/enrolment/fees-exemptions-1285951943221.html
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How can I change the bank account number for the payment of the doctorate fee?
Modification of the bank account data for the payment of the doctorate enrolment: The account number can only be modified if the receipt or, if applicable, the periods into which the payment has been divided, have not been generated. If the receipts have already been generated, you will have to wait until the PREPARAMAT programme is opened for the next academic year to send the direct debit order and from the Doctoral School they will modify the account number.
- The returned receipts will be generated again by the Doctoral School and can only be paid through the UV's online payment platform
- You can request that an invoice be issued for payment. You must send an email to the Doctoral School from the institutional email address user@alumni.uv.es indicating the fiscal data that must be included in the invoice. It is also possible that an invoice for a paid receipt will be issued if you need to justify the payment to an organisation or company. If you need the invoice to be sent to the requesting body, you have to send a mail to the Doctoral School from your institutional address authorising the Doctoral School to send the requested invoice and posing in copy the mail address where it has to be sent.
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What options do I have for paying my doctoral fees?
The options for paying the doctoral tuition are:
* Credit card: payment made through UV's online payment platform. It will not be necessary to register either the card number or the CVC code when the registration is formalised. Once the corresponding receipt or deadline has been generated, you will receive an e-mail in your "alumni" account informing you that you already have the corresponding receipt or deadline for payment. (for problems accessing the receipt send mail to entreu@uv.es)
* Spanish direct debit: you will need to fill in the direct debit order and send it duly signed to the Doctoral School by electronic record because it will be included in the file.
* Bank transfer: to make the payment through this option, you will have to send an email from the institutional account user@alumni.uv.es at the Doctoral School, to request the details of the UV's bank account. Once the transfer has been made, a copy of the proof of payment must be sent to the address indicated above. The transfer costs that may arise will be charged to the applicant.
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When do tuition fees for a doctoral programme have to be paid?
The payment of the enrolment fees is annual and is not made at the moment of the self-enrolment or at the moment of its renewal by the Doctoral School. The receipts will be generated later.
The approximate dates of issue of the receipts are as follows:
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What is the cost of doctoral studies at the Universitat de València?
The price of enrolment is established annually in a decree of the Government of the Generalitat Valenciana which sets the fees for the provision of university academic services.
In the case of having to take the Complementos de formación: The price per credit corresponding to master's degree subjects included as specific training complements will be that corresponding to the master's degree in question. (only when required by the CAPD as an admission requirement).
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Until when can I apply for a refund of doctoral fees?
Once you have enrolled for the current academic year, the refund of fees corresponding to academic supervision and other concepts paid will only be made if it is submitted by 31 December of the academic year in question. You must send the application for fee refund, attaching the corresponding supporting documentation, from your institutional "alumni" mail. If the account indicated in the application is not a Spanish account, the transfer costs, if any, will be deducted from the amount to be refunded. You can access the application at: https://www.uv.es/uvweb/doctoral-studies-school/en/administrative-information/guides-forms-1285964905505.html
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Will my doctoral enrolment be cancelled if I do not pay the current academic year's enrolment fees?
The doctoral enrolment will be cancelled in the following cases:
- For non-payment of the enrolment fee or some of its instalments, if it is paid in instalments. In no case will the amount paid be refunded, unless the cancellation of the registration is due to a justified cause of force majeure, which has been requested by the interested party. In this case, the file can be regularised, and the registration can be renewed if the doctoral student pays the outstanding receipt or instalments. Once the payment has been regularised, you must inform the Doctoral School and request that your registration be renewed.
- If the deadline for the deposit of the thesis has expired and the file has not been regularised The file will be regularised if the extension or, if applicable, extension of the extension has been requested from the academic commission of the doctoral program and is granted. It is not possible to apply for more extensions than those established in art.3 of Spanish Royal Decree 99/2011, 28 January.
- If the evaluation of the second call of the previous academic year has not been passed. The definitive cancellation for this reason will mean that it is not possible to re-enrol in the programme in which you have cancelled your enrolment until two academic years have passed, without prejudice to the possibility of applying for admission to a different doctorate programme.
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How is the university card issued as a doctoral student?
The issue, maintenance or updating of the university card is subject to a fee which is regulated in Annex Y of the Fees Decree approved annually by the Valencian Government. (III. Degrees and Secretariat point 2.3) and is paid annually with the renewal of the enrolment.
New student cards or the replacement of damaged or lost cards will become virtual only.The virtual card is accessible from:
The **MOBILE UV APP)
cuentas.uv.es ('see my university card')
Virtual Secretary (General menu, 'Consulta Tarjeta')Through these three channels, the virtual card can be used for the loan of books to the library, or access to shifts in the Sports Service through the barcode on the back.
New admission university card
Procedure for generating a virtual card for the first time for students who do not have one:
They will have to upload their photograph by accessing the 'Upload Photograph' option from the Virtual Secretary student menu.
From this moment, the virtual card will be available. -
What is the first step I shall take once I am enrolled in a doctoral program?
Within a maximum of three months from the start of the first enrolment, the CAPD (Academic Committees of the Doctoral Programme) must assign the doctoral student a tutor and a director. The tutor must always be a UV doctoral lecturer. The director, or co-directors, may be a Spanish or foreign doctor with accredited research experience at the UV or from outside. In some doctoral programmes, the academic committee may establish as a specific requirement that, to be admitted, you must already have a tutor assigned to you. If you have not been assigned a tutor by the deadline, you must contact the academic committee of your doctoral programme. You can consult the academic contacts of the coordinators of all the doctoral programmes offered by the UV at the following link: https://www.uv.es/uvweb/doctoral-studies-school/en/doctoral-programmes-offering/doctoral-studies-alphabetically-sorted-1285951943872.html
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When do doctoral students renew their enrolment?
The renewal of the enrolment of second year and subsequent doctoral students will be carried out annually by the Doctoral School during the first week of October. The Doctoral School will send an e-mail to the institutional address user@alumni.uv.es in July to inform about the renewal of the enrolment and, if necessary, update the personal data, or payment method through the PREPARAMAT programme.
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Once I have renewed my second or successive years' doctoral enrolment, how do you notify me?
Once the doctorate enrolment has been renewed, an email is sent to the institutional address user@alumni.uv.es. You will be able to access the summary of the enrolment at the UV Virtual Secretary (https://secvirtual.uv.es). If you do not remember the password to access the institutional mail or your personal space, you must send an email to the Doctoral School, attaching a copy of your ID card or passport in force for a correct identification and a new password will be generated.
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Under what circumstances will my doctoral enrolment not be renewed?
Your doctoral enrolment will not be renewed, in any case, if you are in any of the following situations:
* You have missed the deadline for the deposit of your thesis without it having been done.
* The receipt for the registration fees of the previous academic year is pending. In case of doubt, you can send an email to the Doctoral School from the institutional address user@alumni.uv.es.
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In what situations can I request that my doctoral renewal be cancelled?
* If Iyou have made the deposit of the thesis until October 31st of the current year.
* If you have applied to the academic committee of my doctoral programme for a temporary cancellation for a specific period or corresponding academic year.
In both cases, you must attach the corresponding justification to the address admin.doctorat@uv.es from the institutional address usuari@alumni.uv.es. Once the deposit of the thesis has been confirmed and the copy of the application for temporary cancellation has been received, the Doctoral School will proceed to cancel the renewal of the registration. If the corresponding academic committee rejects the request for temporary cancellation, the registration will be renewed, unless a definitive cancellation of the doctoral programme is processed.
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What is the purpose of PREPARAMAT in the renewal of the doctorate enrolment?
The utility of PREPARAMAT is to verify or modify, as appropriate, personal data and select new payment method, if this is to be changed, as well as update registration exemptions by submitting the documentation justifying the exemption in effect to the email address of the Doctoral School from your institutional email address user@alumni.uv.es .
The programme will be open from July 1 to 17. If you do not have to modify any personal data or change the payment method, you do not need to access PREPARAMAT; the enrolment will be renewed by transferring the data from the previous year.
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Where can I check the enrolment instructions and the regulations for doctoral studies?
Here are some useful links related to doctoral studies:
- Enrolment instructions (Not available in English)
- Spanish Royal Decree 99/2011 of 28 January regulating doctoral studies (Not available in English)
- Guide to doctoral studies (Not available in English)
- Guides and forms
- Information and support