Useful documents

Current Year

Required documentation for the 2025-2026 Academic Year

Presentation of the International Program procedure

General intructions

1. Once you have submitted your application on the Student Portal of the University of Valencia.

2. Before departure.

3. Upon arrival at the host university.

4. Upon your return to Valencia.

5. Other documents.

6. How to upload documents to the UV Electronic Office.

1. Once you have submitted your application on the Student Portal of the University of Valencia.

a) Accept your scholarship through the UV Electronic Office: search for the procedure "International Program File" and follow the steps for acceptance. The acceptance period is:

- For all destinations: from February 10 to 28, 2025.

As part of the scholarship acceptance, you must provide a bank account number of which you are the holder or co-holder.

Note: if the deadline set by the host university is earlier than UV's acceptance deadline, you must follow the host university's date.

Failure to accept the scholarship on time will result in forfeiting the assigned placement.

b) Once you accept the scholarship, you will receive the official appointment letter, downloadable in PDF format from the UV Electronic Office. You will be notified by email and can also find it under "my procedures" within the "International Program File". The appointment letter is available in English, Valencian, and Spanish.

2. Before departure:

1.- Apply to the host university: Receiving a scholarship does not guarantee acceptance by the host institution. You must apply and submit all required documentation within their deadlines.

2.- Admission letter: Once received from the host university, upload it to the UV Electronic Office under "my procedures" > "International Program File" > "actions" > "attach".

3.- Online enrollment: You must enroll at the University of Valencia before your departure:

1.- Fill out the learning agreement via the mobility app.

2.- Your mobility coordinator must finalize it by July 10, 2025.

3.- Enroll during the assigned enrollment period (between July 17–31, 2025).

See self-enrollment instructions.

Your mobility ECTS credits will be automatically included.

- For full-year stays: do not select any subjects.

- For one-semester stays: only select the subjects you’ll take at UV.

You must pay tuition fees at UV based on the ECTS credits in your learning agreement. You are exempt from fees at the host university.

4.- Modifying the learning agreement: Required only if changing the original subjects. This must be done through the Student Services Portal within five weeks of the start of classes. The modified agreement must be signed by you, your host university coordinator, and your UV mobility coordinator.

- Changes before October 5 generate a new "Initial Agreement".

- Changes after October 5 generate a "Changes Agreement".

Upload the final signed document in PDF format to https://www.uv.es/sede-electronica/es/sede-electronica-uv.html, under “my procedures”.

Important: You won’t receive the first scholarship payment without completing the above steps.

5.- Purchase health insurance: Since your destination is outside the EU, you must get international insurance. Some universities (especially in the US) require you to buy their specific policy. UV requires the following coverage:

- Medical assistance for accident/illness (mandatory)

- Medical transport/repatriation (mandatory)

- Repatriation in case of death (mandatory)

- Family travel in case of emergency (recommended)

- Civil liability (mandatory)

Ensure COVID-19 coverage is included.

Providers:

- OnCampus (UV is a partner university)

- guard.me

- Universitas Mundi

A copy of the insurance must be submitted upon arrival at the host university.

6.- Apply for a visa: Most countries require a visa. Apply at the embassy or consulate of the host country using your admission letter. For safety guidelines, check the Spanish Ministry of Foreign Affairs website.

7.- Vaccinations: May be mandatory or recommended. Plan ahead—some require multiple doses. Check vaccination centers in Valencia and the Ministry of Health’s travel recommendations.

8.- Register with the Spanish Consulate and Travelers Registry in your destination country. This is mandatory and offers security benefits.

3. Upon arrival at the host university:

Upload the following to "my procedures" in the UV Electronic Office under "International Program File":

- Certificate of arrival, signed and stamped by the host university’s International Office.

- Copy of your insurance, showing coverage period and your name.

- Boarding pass of your flight.

Only in-person mobility is allowed.

Important: You will only receive your full scholarship once all previous documents have been submitted.

4. Upon your return to Valencia:

Upload the following to the UV Electronic Office:

- Certificate of stay, signed and stamped by the host university, stating start and end dates (no more than 5 days before the end date).

- Grades: Once UV receives your transcript from the host university, your academic coordinator will validate your subjects and update your academic record.

Important: Students must pass at least 50% of the international ECTS credits enrolled at UV. Failure to meet this requirement will result in full repayment of the scholarship.

5. Other Documents:

- Withdrawal: Submit via your UV student email to programa.internacional@uv.es.

- Extension requests: Only accepted before December 31, 2025. Extensions convert a semester stay into a full-year stay. They must include a modified learning agreement and have no financial implications.

- Reduction of stay: Procedures available on request.

6. How to upload documents to the UV Electronic Office:

Here is a link with instructions for uploading documents:

- Responding to notifications.

- Attaching documents to your file.

Previous year

Required documentation for the academic year 2024-2025:

Presentation of the International Program

General instructions.

Once your application has been made in the Student Portal of the University of València.
Before you leave
Once you arrive at the host university
Once you get back to Valencia
Other documents
How to upload documents to Entreu

Once your application has been made in the Student Portal of the University of València.

1. Make the request on the Banco Santander website.

Before you leave:

1. Accept the scholarship: To accept your scholarship you need to follow these steps:

a) Accept your scholarship through the Online Office UV: you must search the Online Office UV for the procedure "International Program File" and follow the acceptance steps. The deadline to accept the scholarship is:

All destinations: from February 9 to 29, 2024.

During the acceptance procedure, you shall indicate, among other things, a bank account number of which you must be the owner.

Take into account that if the deadline to present the request at the host university is prior to that established by the UV, you shall accept the grant attending to the deadline established by the host university.

Not accepting the grant before the deadline means the withdrawal to the assigned place.

Once you accept the grant, you will obtain an official nomination letter, which can be downloaded in PDF by referring to the Online Office UV in the "my procedures" section within "International Program File". This appointment is translated into English, Valencian, and Spanish.

b) Accept the scholarship on the Banco Santander website: after completing the acceptance period at the Online Office UV, you will receive an email directly from Banco Santander that will offer you the option of accepting the scholarship also on its website. You will receive this email when your scholarship is recorded and it may take a while. Once received, you will have a new period of 7 days to accept it following the instructions of Banco Santander.

2.- Apply to the host university: The bestowal of an International Programme grant does not imply an automatic acceptance by the host university. You shall present, within the established deadlines and conditions, the application form along with all the requested documentation.

3.- Admission letter from the destination university: Once you have received the admission letter issued by the destination university and before going to your destination, you must upload it to Online Office UV. To do this correctly, go to "my paperwork" and look for the Procedure International Program, then in the "actions" drop-down menu, choose "attach" and upload your letter of acceptance.

4.- Formalize your Learning Agreement with the Academic Coordinator of Mobility of your degree: You can find the opening hours for students on the web of your department. The initial study contract must be completed by the Student Services Portal so that you can enroll in international credits. You must complete the Study Contract, and your academic coordinator must close it before July 12, 2024. Otherwise, you will not be able to do the Self-enrollment. The study contract does NOT need to be uploaded to ENTREU OR EMAILED TO PROCESS THE SCHOLARSHIP. The destination university can request it signed by your mobility coordinator and, in this case, you must send the contract as requested.

5.- Make the self-enrolment in international credits: Before leaving for your stay, you have to formalize your self-enrolment at the University of Valencia. Once the study contract has been made and after your academic coordinator closes your contract in the computer application, you must access the self-enrolment according to the registration appointment communicated to you from the University of Valencia. It is expected that self-enrolment can be carried out from July 18, 2024.

Enrollment of students with a full course stay: the information from the study contract will be automatically incorporated. Students will only have to confirm that they are going to do a mobility stay when entering their self-enrolment.
Enrollment of students with a semester stay: the information from the study contract will be automatically incorporated. Students must confirm that they are going to do a semester mobility stay when entering their self-enrolment and will register the subjects they are going to take at the University of Valencia.

Mobility students must pay at the University of Valencia the registration fees for the ECTS that the students include in their study contract. You will be exempt from doing so at the destination university.

6.- Get a health insurance: As your destination is not within the European Union, you will need international insurance. Some foreign universities may require you to abide by their offered policies, especially in the US; in that case, the student will have to contract it following the instructions of the destination university. The University of Valencia requires and advises hiring the following coverage:

Medical and sanitary care for accidents or illness (required). Some foreign universities need a minimum fee for the coverage. Check their website.
Repatriation or sanitary transportation for harmed or sick people (required).
Repatriation or transportation in case of death (required).
Family transportation in case of illness or death (recommended).
Legal liability (required).
Very important: make sure your insurance policy includes health care for COVID-19

Some companies that offer these services to the university community are:

OnCampus, The Universitat de València is one of the Spanish universities adhered to this company specialized in insurance for the university community. If you want to see the OnCampus coverages, click here (information pending update for the 24-25 course). By referring to this link, you can get your insurance online, covering all required aspects established by the Universitat de València in its International Programme.
https://www.guardme.eu/uvalencia
https://universitasmundi.com/

More information on the health insurance

An insurance is mandatory among the documents needed for the payment of the grant. You must process it before you leave and send us a copy once you arrive at your destination, following the guidelines in the “once you arrive to the host university” section.

7.- Process an entry visa for the country of destination: Most countries require an entry visa, which you must process at the country’s embassy or consulate. The Spanish Ministry of Foreign Affairs holds a great database on the necessary procedures in each country. It is a good start, but you need to request information and process it at the embassy or consulate of the country of destination. You will need a letter of acceptance from the host university.

When traveling abroad, remember that buying a plane ticket and packing is not enough; other considerations are necessary for your well-being and tranquility. Visit the Ministry of Foreign Affairs' traveling recommendations, especially regarding safety.

8.- Vaccinations: They may be mandatory (you will be required to show them for the visa) or advisable. Plan vaccines with time, as some require several doses with rest periods. Here is a list of vaccination centers in Valencia. Check the recommendations given by the Ministry of Health for international trips.

9.- Register in the Traveler’s Register and the Spanish closest Embassy or Consulate to where you are staying. This registration is mandatory. Read the information published in this link to know the advantages of completing this procedure: What to Do Before Traveling Abroad

Once you arrive at the host university:

You must include in "my paperwork" from Online Office UV under the “Expedient Programa Internacional” procedure the following documents:

Certification of incorporation signed and stamped by the host university’s office of International Relations.
Copy of the health insurance with coverage details, policy duration, and your name as insured.
Boarding pass for the flight you traveled on.

Only face-to-face mobility is allowed.

Important: In order to receive the grant payment (100% of the total amount), all documentation specified above must be presented. Hence, the grant’s payment won’t take place unless all documentation is submitted to the office of international relations.

Once you get back to Valencia:

You must include in "my paperwork" from Online Office UV under the “Expedient Programa Internacional” procedure the following documents:

Certificate of attendance signed and stamped by the host university. The start and finish dates must be included in the document. The document cannot be signed more than 5 days before your departure.

NOTES: When we receive the transcript of records directly from the destination university, we will send it to your coordinator for validation of subjects to be included in the academic transcript.

Important: Students must pass at least 50% of the credits enrolled at the Universitat de València. The purpose of the mobility program is academic progress, which justifies the grant. Otherwise, the student must return the full amount received.

How to upload documents to Online Office UV:

Here we leave a link with instructions on how to upload documents to Online Office UV:

Next year

Required documentation for the 2025-2026 Academic Year

Presentation of the International Program procedure

General intructions

1. Once you have submitted your application on the Student Portal of the University of Valencia.

2. Before departure.

3. Upon arrival at the host university.

4. Upon your return to Valencia.

5. Other documents.

6. How to upload documents to the UV Electronic Office.

1. Once you have submitted your application on the Student Portal of the University of Valencia.

a) Accept your scholarship through the UV Electronic Office: search for the procedure "International Program File" and follow the steps for acceptance. The acceptance period is:

- For all destinations: from February 10 to 28, 2025.

As part of the scholarship acceptance, you must provide a bank account number of which you are the holder or co-holder.

Note: if the deadline set by the host university is earlier than UV's acceptance deadline, you must follow the host university's date.

Failure to accept the scholarship on time will result in forfeiting the assigned placement.

2. Before departure:

1.- Apply to the host university: Receiving a scholarship does not guarantee acceptance by the host institution. You must apply and submit all required documentation within their deadlines.

2.- Admission letter: Once received from the host university, upload it to the UV Electronic Office under "my procedures" > "International Program File" > "actions" > "attach".

3.- Online enrollment: You must enroll at the University of Valencia before your departure:

1.- Fill out the learning agreement via the mobility app.

2.- Your mobility coordinator must finalize it by July 10, 2025.

3.- Enroll during the assigned enrollment period (between July 17–31, 2025).

Your mobility ECTS credits will be automatically included.

- For full-year stays: do not select any subjects.

- For one-semester stays: only select the subjects you’ll take at UV.

You must pay tuition fees at UV based on the ECTS credits in your learning agreement. You are exempt from fees at the host university.

- Changes before October 5 generate a new "Initial Agreement".

- Changes after October 5 generate a "Changes Agreement".

Upload the final signed document in PDF format to https://www.uv.es/sede-electronica/es/sede-electronica-uv.html, under “my procedures”.

Important: You won’t receive the first scholarship payment without completing the above steps.

- Medical assistance for accident/illness (mandatory)

- Medical transport/repatriation (mandatory)

- Repatriation in case of death (mandatory)

- Family travel in case of emergency (recommended)

- Civil liability (mandatory)

Ensure COVID-19 coverage is included.

Providers:

- OnCampus (UV is a partner university)

- guard.me

- Universitas Mundi

A copy of the insurance must be submitted upon arrival at the host university.

7.- Vaccinations: May be mandatory or recommended. Plan ahead—some require multiple doses. Check vaccination centers in Valencia and the Ministry of Health’s travel recommendations.

8.- Register with the Spanish Consulate and Travelers Registry in your destination country. This is mandatory and offers security benefits.

3. Upon arrival at the host university:

Upload the following to "my procedures" in the UV Electronic Office under "International Program File":

- Certificate of arrival, signed and stamped by the host university’s International Office.

- Copy of your insurance, showing coverage period and your name.

- Boarding pass of your flight.

Only in-person mobility is allowed.

Important: You will only receive your full scholarship once all previous documents have been submitted.

4. Upon your return to Valencia:

Upload the following to the UV Electronic Office:

- Certificate of stay, signed and stamped by the host university, stating start and end dates (no more than 5 days before the end date).

- Grades: Once UV receives your transcript from the host university, your academic coordinator will validate your subjects and update your academic record.

Important: Students must pass at least 50% of the international ECTS credits enrolled at UV. Failure to meet this requirement will result in full repayment of the scholarship.

5. Other Documents:

- Withdrawal: Submit via your UV student email to programa.internacional@uv.es.

- Reduction of stay: Procedures available on request.

6. How to upload documents to the UV Electronic Office:

Here is a link with instructions for uploading documents:

- Responding to notifications.

- Attaching documents to your file.

Last updated: 26/06/2025