Required documentation for the 2025-2026 Academic Year
Presentation of the International Program procedure
General intructions
1. Once you have submitted your application on the Student Portal of the University of Valencia.
2. Before departure.
3. Upon arrival at the host university.
4. Upon your return to Valencia.
5. Other documents.
6. How to upload documents to the UV Electronic Office.
1. Once you have submitted your application on the Student Portal of the University of Valencia.
a) Accept your scholarship through the UV Electronic Office: search for the procedure "International Program File" and follow the steps for acceptance. The acceptance period is:
- For all destinations: from February 10 to 28, 2025.
As part of the scholarship acceptance, you must provide a bank account number of which you are the holder or co-holder.
Note: if the deadline set by the host university is earlier than UV's acceptance deadline, you must follow the host university's date.
Failure to accept the scholarship on time will result in forfeiting the assigned placement.
b) Once you accept the scholarship, you will receive the official appointment letter, downloadable in PDF format from the UV Electronic Office. You will be notified by email and can also find it under "my procedures" within the "International Program File". The appointment letter is available in English, Valencian, and Spanish.
2. Before departure:
1.- Apply to the host university: Receiving a scholarship does not guarantee acceptance by the host institution. You must apply and submit all required documentation within their deadlines.
2.- Admission letter: Once received from the host university, upload it to the UV Electronic Office under "my procedures" > "International Program File" > "actions" > "attach".
3.- Online enrollment: You must enroll at the University of Valencia before your departure:
1.- Fill out the learning agreement via the mobility app.
2.- Your mobility coordinator must finalize it by July 10, 2025.
3.- Enroll during the assigned enrollment period (between July 17–31, 2025).
Your mobility ECTS credits will be automatically included.
- For full-year stays: do not select any subjects.
- For one-semester stays: only select the subjects you’ll take at UV.
You must pay tuition fees at UV based on the ECTS credits in your learning agreement. You are exempt from fees at the host university.
4.- Modifying the learning agreement: Required only if changing the original subjects. This must be done through the Student Services Portal within five weeks of the start of classes. The modified agreement must be signed by you, your host university coordinator, and your UV mobility coordinator.
- Changes before October 5 generate a new "Initial Agreement".
- Changes after October 5 generate a "Changes Agreement".
Upload the final signed document in PDF format to https://www.uv.es/sede-electronica/es/sede-electronica-uv.html, under “my procedures”.
Important: You won’t receive the first scholarship payment without completing the above steps.
5.- Purchase health insurance: Since your destination is outside the EU, you must get international insurance. Some universities (especially in the US) require you to buy their specific policy. UV requires the following coverage:
- Medical assistance for accident/illness (mandatory)
- Medical transport/repatriation (mandatory)
- Repatriation in case of death (mandatory)
- Family travel in case of emergency (recommended)
- Civil liability (mandatory)
Ensure COVID-19 coverage is included.
Providers:
- OnCampus (UV is a partner university)
- guard.me
A copy of the insurance must be submitted upon arrival at the host university.
6.- Apply for a visa: Most countries require a visa. Apply at the embassy or consulate of the host country using your admission letter. For safety guidelines, check the Spanish Ministry of Foreign Affairs website.
7.- Vaccinations: May be mandatory or recommended. Plan ahead—some require multiple doses. Check vaccination centers in Valencia and the Ministry of Health’s travel recommendations.
8.- Register with the Spanish Consulate and Travelers Registry in your destination country. This is mandatory and offers security benefits.
3. Upon arrival at the host university:
Upload the following to "my procedures" in the UV Electronic Office under "International Program File":
- Certificate of arrival, signed and stamped by the host university’s International Office.
- Copy of your insurance, showing coverage period and your name.
- Boarding pass of your flight.
Only in-person mobility is allowed.
Important: You will only receive your full scholarship once all previous documents have been submitted.
4. Upon your return to Valencia:
Upload the following to the UV Electronic Office:
- Certificate of stay, signed and stamped by the host university, stating start and end dates (no more than 5 days before the end date).
- Grades: Once UV receives your transcript from the host university, your academic coordinator will validate your subjects and update your academic record.
Important: Students must pass at least 50% of the international ECTS credits enrolled at UV. Failure to meet this requirement will result in full repayment of the scholarship.
5. Other Documents:
- Withdrawal: Submit via your UV student email to programa.internacional@uv.es.
- Extension requests: Only accepted before December 31, 2025. Extensions convert a semester stay into a full-year stay. They must include a modified learning agreement and have no financial implications.
- Reduction of stay: Procedures available on request.
6. How to upload documents to the UV Electronic Office:
Here is a link with instructions for uploading documents:
- Responding to notifications.
- Attaching documents to your file.
Last updated: 26/06/2025
