1. Record a Presentation with Narration and Timings

Narrations and slide timings can enhance an automated or online presentation. You will need:

• Microphone and speakers (and optionally, a webcam).
• PowerPoint (this feature is available to all users, with additional features for Office 365 subscribers).

Basic instructions for recording:

1. Enable the Recording tab:

   • Go to File > Options > Customize Ribbon, check the Recording box, and click OK.
     

2. Prepare the recording:

   • In the Recording tab or in Slide Show, select Record Slide Show.
     
   • You can start recording from the beginning or from the current slide.
     

3. Start recording:

   • The presentation will open in the recording window. Click the red Record button or press R on the keyboard.
   • To pause or stop recording, use the buttons at the top of the window or press Alt+S to stop.
   • You can use the navigation arrows to move forward or backward between slides.

4. Add narration and annotations:

   • Enable or disable the microphone, camera, and preview in the bottom-right corner.
   • Use the pointer tools (pen, highlighter) at the bottom of the window to add annotations that PowerPoint will record along with the narration.
     

5. Finish recording:

   • Click the square Stop button or press S on the keyboard.
   • An audio or video thumbnail will appear in the lower corner of each recorded slide.

2. Save as Video

If you need a video file:

1. Save as video: Go to File > Export and select Create a Video.
2. Set options: Adjust the quality and choose whether to include narration and timings.
3. Export: Save the file as MP4 or MOV, according to your needs.

Keyboard Shortcuts During Recording

Use these shortcuts to make recording easier:

• Advance to the next slide or animation: N, Click, Spacebar, Right Arrow, Down Arrow.
• Return to the previous slide: P, Delete, Left Arrow, Up Arrow.
• Start or pause automatic presentation: S.
• End presentation: Esc.
• Blank screen: W, , (comma).
• Black screen: B, . (period).

Recording Tips

• Re-record specific slides: If you want to change something, you only need to re-record the affected slides without altering the rest.
• Pause between slides: PowerPoint does not record audio between slide transitions, so it’s useful to take a brief pause at the beginning and end of each slide.
• Preview before recording: Check audio and video before starting to ensure everything is correct.
• Use external equipment: If possible, use an external microphone and webcam to improve audio and video quality.

Publish the Video

1. Upload to Microsoft Stream (optional):
   • In the Recording tab, select Publish to Stream.
   • Enter a title, description, and adjust viewing permissions.
   • Click Publish.