Situacions administratives
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How can I arrange for a medical leave?
To process a medical leave situation for the doctorate or maternity or paternity leave, please fill in the application form for medical leave accompanied by the corresponding supporting documentation (leave report) and send it to the Doctorate School from the institutional mail address, for the administrative services to process.
Once this situation has been included in the file, academic activities will be suspended until the student is reinstated and the committee will be notified as soon as it becomes aware of the situation. Once the situation is over, you will have to send the registration form to the Doctoral School to be included in the file and to activate it, informing you of the new deadline after having added the period of withdrawal and you will have to resume academic activities.
The Doctoral School will notify the academic committee of your registration.
The head of these situations exempts the doctoral student from the payment of the fees corresponding to the registration of the academic year in which he/she is enrolled.
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What is meant by "other cause established in the legislation in force" in the doctoral discharge?
The causes for leave established in the legislation in force are situations that cannot be accredited with the corresponding supporting documentation (leave report).
You must present the application to the Academic Committee of your doctoral programme for its resolution. If the Academic Committee authorises this situation, you must inform the doctoral student and the Doctoral School so that it can be recorded in the file and academic activities will be suspended until the Committee notifies you of your return. Once reinstated, the period of leave authorised will be added to calculate the new deadline for the deposit of the thesis.
This situation does not exempt the doctoral student from paying the corresponding fees for the academic year in which he/she is enrolled.
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What is a temporary leave?
Temporary leave is a situation established in the Spanish Royal Decree 99/2011, of 28 January, where academic activities are suspended for an academic year or period requested.
You must present a duly justified request for temporary leave to the Academic Committee of your doctoral programme in order to have it resolved. There is no general deadline for its submission, but you must contact the Academic Committee in case they have determined it.
The period of temporary leave will be for a maximum of 2 years (2 academic years) in a first application of 1 year (academic year) and with the possibility of requesting an extension for another academic year. It is also possible to request a specific period, considering that the maximum period will be two years (2 academic years).
Once the granted period has ended and after the return to the academic activities, the registration will be renewed and the receipt of the registration fees for the academic year will be generated, which will have to be paid in full since the registration fees are annual.
The annual report does not have to be presented for evaluation (second or first call), if the doctoral student is on temporary leave, since academic activities are suspended.
The annual report must be submitted for evaluation if the student is on temporary leave before the minutes are generated.
It is possible to request the Academic Committee to revoke the granting of temporary leave. At that time, the file will be activated, academic activities will be resumed, and enrolment renewed.
The period of temporary withdrawal will be added to the deadline for the deposit of the thesis.
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How can I apply for a permanent leave from my doctorate?
The doctoral student must submit the request for permanent withdrawal from the Doctoral School for processing. Once it has been received, it will be recorded in the doctorate's file and the renewal of the registration will be cancelled. The application will be sent to the academic committee of the doctoral programme, which will issue a favourable report. Once the Doctoral School has received the application, it will inform the doctoral student of the decision to withdraw from the programme by registered post at the address given in the file.
The procedure of cancellation in a doctorate programme will not be a problem for re-enrolment in the same doctorate programme.
Registration fees will only be refunded if the application is submitted by 31 December of the academic year in question.
You will find the form in the following link: https://www.uv.es/uvweb/doctoral-studies-school/en/administrative-information/guides-forms-1285964905505.html