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Useful documents for 2022-2023 academic year

 

1. When making your request

2. Instructions before you go

3. Once you arrive to the host institution

4. When you come back

5. Other documents and recommendations

6. General instructions to fill in all the documents

7. Checklist

8. How does Online Office UV?

1. When making your request

The application will be submitted through the online form Online Office UV in the procedure "Erasmus Placement file"

The application will accompany the following documentation that must also be submitted telematically:


• Document supporting the assignment of an integrated curricular practice (by assigning a practice by the corresponding center work commission). This document should only be submitted by the applicants in Modality A.

• Agreement of practices. It must be filled and signed by the student, the host entity and the mobility mobility coordinator of the University of Valencia. 

How to fill in the documents? If you need help to fill in the documents of your application you can see the explanation on our YouTube channel, within the information session of Erasmus Practices 2021-2022, from minute 1h 02 min. You can see it by clicking here.

2. Instructions before you go

Once you have completed your Erasmus Placement Programme Application, if you are granted with the scholarship, the International Relations and Cooperation Service will contact you to ask you to carry out the following steps:

1.- Grant Erasmus Placement Programme Acceptance: the acceptance must be carried out through the electronic processing environment Online Office UV, "my paperwork" submitting the procedure “Erasmus Placement". More information here. At the time of accepting the scholarship you must do the following:

  • Indicate the digits of the current account, including the IBAN code, of which you are the holder or co-holder.
  • Communicate the details of a person we can contact in case of an emergency.
  • Attach the  Grant agreement in word and pdf format: This is a document with administrative, financial (scholarship) details and your signature. You must print the document, fill in your details and sign it. It will not be presented on paper at the moment, but you must keep it in case we claim the original of this document later.

Upon completion, a receipt will be generated.

Once it is validated, you will receive a notification from which you will be able to download a certificate/designation of the Erasmus Placement Programme allocated

3.- Online Linguistic Suport (test before the mobility): in the Erasmus+ Programmes those students who take place in an mobility plan have to carry out an exam before the mobility to certificate their knowledge in the language of training, and another exam after the placement. In the 2022-2023 academic year there are news regarding the way to access the platform that you can see below:

Online Linguistic Support "OLS" Initial Language Test and Language Course

The initial test is still compulsory for all Erasmus students in the 22-23 academic year; the course remains voluntary. The final test has disappeared. The computer application has been changed, it is not linked to any license or invitation email. 

These are the steps you have to follow:

STEP 1: Create an account (profile, user) "EU Login" (known as ECAS account) in an application of the European Union.
STEP 2: Register on the EU ACCADEMY app
STEP 3: Access the OLS to the Restricted Area (“Core restricted area”)
             

You have more information with links, instructions and tutorials by clicking here.

In relation to the OLS it is not necessary to upload any document to Online Office UV or to communicate the result to us.

4.- Health, liability and accidents insurance: International Relations Office will provide you with the insurance. You will receive the receipt by e-mail before your departure. You can consult the documents of the insurance policy here:

Any questions about your insurance policy should be directed to the following email:  erasmusuv@seguronline.com

It is needed to manage the European Health Insurance Card.

5.- You must register in the  Traveller’s Register and in the Consulate or Embassy of Spain in the town where you are going to. Read this information in order to know the advantages to do it. Please click here.

3. Once you arrive to the host institution

Arrival confirmation You have to submit it via Online Office UV , "my paperwork" submitting the procedure “Erasmus Placement ", duly signed by the company or host institution. It is advisable for students to keep the original as personal prove.

Appendix for  changes during the mobility.  You should fill in this document if important changes are produced (period, tasks, tutors, etc...) in your work placement in relation to what was initially indicated in your work placement agreement so changes can be reflected in your academic record.

  • When the modifications refer to an extension of the period of work placements in any event the communication should be done, approved and signed before the competition of the deadline initially settled.
  • Index must be sent via e-mail to (practiques@uv.es) with the approval of the coordinator and the company.

Important: in order to receive the first payment of the grant  you must have handed in all the required information. The payment procedure of the grants will be made by order of reception of the certificate.

4. When you come back:

a) Certificate of stay: you have to submit it via Online Office UV , "my paperwork" submitting the procedure “Erasmus Placement " the certificate of stay dully signed and with the stamp of the host institution which reflects the months of stay. Important: the date of the signature of the stay certificate must be the same or after completing the work placement period

It is highly important to have into account the advertisements on dates and correction prohibitions reflected at the foot of the document.

b) UE Survey: once you have submitted the certificate of stay, you will be sent from the EU an e-mail for you to fill in an online form.

The payment of the second term of the grant will be completed once students have sent such EU form.

   5. Other documents and recommendations

  1. Apply it in the closest Spanish Embassy or Consulate. Visit the web of the Ministry of Foreign Affairs. This application is compulsory.
  2. Here you can watch travel recommendations by the Spanish Ministry of Foreign Affairs .
  3. If you travel to Turkey you shoud ask before to the Turkish embassy or consulate if you need visa.
  4.  If you are student of the Universitat de València with an accepted Erasmus Studies stay and you have also the nationality of a country that does not belong to the European Union, you will need a visa. Consult with the embassy of your country and with the embassy of the country you are travelling to. In any case, know that Directive (UE) 2016/801 by European Parliament and Council, issued on May 11th, 2016, compels the host country to facilitate you the proceedings.
  5. Change Bank account form: If you need to change your account number, fill out this form and send it to the pagos.erasmus@uv.es address along with a copy of the book or similar document showing all 24 digits, from your university email.
  6. Authorization Leave a signed authorisation to a person you trust. You can carry out the proceedings before the University when you are abroad.
  7. Your rights as a European mobility student.
  8.      Resignation letter of the grant:  you must send an email to the International Relations and Cooperation Service from your account @alumni.uv.es, indicating yours name, surnames and DNI at the address: practiques@uv.es

List of mobility coordinators of the Degree

List of mobility coordinators of work placement of the centre

  

6. General instructions to fill all the documents

7. Checklist

8. How does Online Office UV works?

Here we leave a link with instructions on how to respond to a notification: procedure


8.1 At the time of making the application you can only attach documents according to the notification received.

 

8.2 Once you already have a scholarship awarded, you can upload documents at any time during the procedure.

 

Last update: 19/07/2023