The document disposal process at the University of Valencia aims to destroy or erase both physical and electronic documents whose administrative, legal, or fiscal value has expired and that do not have, nor are expected to acquire, historical relevance.
This action is carried out according to the deadlines and criteria established in the document appraisal tables approved by the Administrative Documents Qualification Board (JCDA) of the Valencian Community, with the purpose of optimizing the management and preservation of the archive and defining the University’s documentary heritage.
At the following URL: https://ir.uv.es/kN5QJmP, the Qualification Board provides the procedure to legally eliminate documents that have already been appraised and ruled by this body.
Why is it necessary to follow procedures to eliminate this documentation?
Because both Law 16/1985, of June 25, on Spanish Historical Heritage, and Law 4/1998, of June 11, on Valencian Cultural Heritage, classify this documentation as part of both Spanish and Valencian documentary heritage. See excerpts from these laws:
Law 16/1985, of June 25, on Spanish Historical Heritage
Article 49.2. Documentary heritage includes documents from any period generated, preserved, or gathered in the exercise of their functions by any public organization or entity, by legal persons whose capital is majority-owned by the State or other public entities.
Law 4/1998, of June 11, on Valencian Cultural Heritage
Article 76. Assets forming part of the documentary heritage
-
The Valencian documentary heritage includes:
a) Documents from any period produced, preserved, or gathered in the exercise of their function by any entity, organization, or public company headquartered in the Valencian Community, and by private individuals or legal entities managing public services within its scope.
The University Archive can provide advice on these procedures.
