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Documentary Appraisal

 

One of the most important services provided by the University Archive, through the Intermediate Archive, is the documentary assessment of the documentation generated by the University.

In a context of exponential growth in the volume of documents, both in physical format and, since Law 39/2015 on Common Administrative Procedure of Public Administrations, in electronic format, it is neither necessary nor convenient to preserve all the documents. Only those that are of interest for information and research, those that the legislation requires to be kept, or those whose relevance affects the University itself or third parties must be preserved.

Article 84.1 of Law 4/1998, on Valencian Cultural Heritage, establishes that ‘regulations will determine the period and other rules relating to the circulation, conservation and classification of the documents of the different public administrations of the Valencian Community, as well as the destruction of those not subject to permanent conservation’.

By virtue of the foregoing, Article 85 of the same regulation provides for the creation of the Administrative Documents Rating Board, the function of which is to evaluate the documentary appraisal tables submitted by the different public bodies, and to issue the corresponding mandatory and binding opinion. For the purpose of drawing up these tables, the documentary appraisal commissions deemed necessary may be set up to evaluate the documents submitted by the different public bodies, and to issue the corresponding mandatory and binding opinion.