Current Year 2024-25

2024-2025 Useful documents

Before leaving
On arriving at your chosen university
On your return to Valencia
Other documents and recommendations
United Kingdom. Specific information

Accept the Erasmus Studies scholarship (from 26 March to 30 April) through the Online Office application. You must enter the "Erasmus Studies File" procedure and fill out a very simple online form. You will only need to include the 24 digits (IBAN) of the bank account where you want to receive the scholarship, which you must be in your name, and the personal data of the person whom we should contact in case of emergency. When you click on ‘accept’ , you will obtain a PDF as proof of acceptance and another PDF with the official appointment of the Erasmus Studies place awarded and, if applicable, the certificate for having passed any of the online language exams taken in December 2023 at the Language Centre of the University of Valencia.

Erasmus student mobility grant agreement. The personalized grant agreement will be sent to each student via email @alumni.uv.es. The student will have to fill out the grey shaded fields and sign at the end. This document and the Study Contract will be presented through the Online office of the University of València-My procedures

Video tutorial to attach documents

PDF tutorial to attach documents

Initial learning agreement. You must formalise your learning agreement via Portal Serveis Estudiant. If your host university requires the learning agreement to be in the Online Learning Agreement (OLA) format, it must also be formalised in accordance with point 2 below via Erasmus Without Paper.

Via Portal Serveis Estudiant
- You must formalise your learning agreement in collaboration with your mobility coordinator (a list of mobility coordinators can be found here). Your learning agreement must outline the courses that you will take abroad and the courses that you will have recognised at the UV. Once you have made your learning agreement proposal, your learning must be validated and closed by your mobility coordinator. Only upon the closure of your learning agreement by your coordinator will you be able to print a copy – to do so, click the ‘Print first’ button. Your mobility coordinator must close your learning agreement before 12 July. Otherwise, you will not be able to complete the self-enrolment process. Prior to departure, you must submit a copy of your initial learning agreement duly signed (scanned signatures are accepted) by you, your mobility coordinator at the UV and your mobility coordinator at the host university. Once you complete this step, you must upload it to your Erasmus Studies file.
Via Erasmus Without Paper
- Some partner universities may require your learning agreement in the new Online Learning Agreement (OLA) format. If your host university requires this format, you must complete the learning agreement on this website. Once validated by both mobility coordinators, you must download your learning agreement and upload it to your Erasmus Studies file.

More information on learning agreements

Guidelines on how to use the Erasmus+ Online Learning Agreement for Studies

Online Linguistic Support "OLS" Initial Language Test and Language Course

Participation in the OLS is voluntary. It is advisable to do it before starting your stay in the destination country and it can be repeated at any time.

STEP 1: Create an account (profile, user) "EU Login" (known as ECAS account) in a European Union application.

STEP 2: Sign up for the EU ACADEMY application

STEP 3: Access the OLS restricted area ("Core restricted area")

You can find links, instructions and tutorials in this document:

http://sepie.es/doc/educacion-superior/ols/Acceder_a_la_NUEVA_OLS_Info_participantes.pdf

Erasmus international study credit self-enrolment. Before leaving for your stay you have to formalize your self-enrolment at the University of Valencia. Once the study contract has been made and after your academic coordinator closes your contract in the computer application, you must access the self-enrolment according to the registration appointment communicated to you from the University of Valencia. It is expected that self-enrolment can be carried out from July 18, 2024.

This year, mobility credits will be uploaded automatically, so it will not be necessary to select them when doing the self-enrolment. This means that when completing the enrolment form:

- If you are doing a full academic year stay, you do not have to select any subject.

- If you are doing a one-semester stay, you must select only the subjects you are going to take during the semester you are at the UV.

Mobility students must pay at the University of Valencia the registration fees for the ECTS that the students include in their study contract. You will be exempt from doing so at the destination university.

Visas. If you are travelling to the UK or Turkey, you will need a visa. Please review the information in the "Other..." section. If you are a national of a non-EU country, it is very likely that you will need a visa. Please contact the consulate of the destination country.

Healthcare insurance cover is mandatory and you must apply for your European Health Insurance Card. If you are going to a country where you are not covered by the European Health Insurance Card (Turkey), you will need to take out private insurance. For full course stays in the United Kingdom, you will be required to pay temporary registration in the British social security system as part of visa processing.

Supplementary insurance. The University of Valencia has taken out a policy to cover some contingencies that are not covered by the European Health Insurance Card, including civil liability, accidents and repatriation. The insurance company will send an individual certificate to each student starting in August. Consult the general conditions of the policy, the model of individual certificate and the protocol to communicate with the CASER insurance company. To find out more, contact erasmusuv@seguronline.com

2. On arriving at your chosen university

Certificate of Incorporation. You must report to the International Office of the host university and apply for the Certificate of Incorporation. We accept forms from partner universities. To send it to the International Relations Service, you must enter ENTREU, open "My procedures" and upload it in electronic format (preferably in PDF) within the "Erasmus Studies File" procedure. Save the original as proof. The processing of the first payment of the scholarships will be done in order of receipt of this document.

Modification of the learning agreement. Modifications are only necessary if the courses initially foreseen in the learning agreement are changed. This procedure must be completed via Portal Serveis Estudiant in order for the modifications to be reflected in your academic record. Such requests must be submitted once you are at the host university and no later than five weeks after the beginning of classes. Once the modifications have been requested via Portal Serveis Estudiant, your mobility coordinator must close your learning agreement so that you can have a printed copy of the new agreement with a table of correspondence between courses. This document must be signed by you, your host mobility coordinator and your mobility coordinator at the UV (scanned signatures are accepted).

Any modifications made prior to 5 October result in the generation of a new initial learning agreement (or ‘before’), which replaces the previous ones and can be downloaded by clicking on ‘Print first’.
Modifications after 5 October result in the generation of a modified learning agreement (or ‘during’). Once it has been closed, it can be downloaded by clicking on ‘Print modified’.
Subsequent modifications result in the generation of a new learning agreement (or ‘during’), which incorporates all modifications and replaces the previous modified documents. Modification (‘during’) contracts must be signed by all three parties (student, UV mobility coordinator and host university coordinator) and uploaded without delay to the UV Online Office.

IMPORTANT REMARK: The first instalment of the grant cannot be paid if any of the aforementioned documents is missing.

Application for extension of study stay. The extension consists of converting a first semester stay into a full course stay. This has academic effects but no economic ones. That is, you will not receive financial support for the period you extend (second semester). In addition to duly submitting the extension request form to erasmus.estudis@uv.es, the study contract must be modified in the terms provided above. In any case, this must be requested at least one month before the end of the initially planned study stay.

Request for reduction of study stay. Only requests for reductions received before 31 December will be accepted. In addition to submitting the reduction request form to erasmus.estudis@uv.es, you must modify the study contract on the Student Services Portal. The reduction involves converting a full course stay into a first semester study stay.

3. On your return to Valencia.

Certificate of stay This is the last document you will receive at your chosen university. This contains the start and end dates of your stay and is necessary forthe last payment of the scholarship. You must submit it yourself to the International Relations Service through the ENTREUapplication and enter "My procedures", file "Erasmus Studies File". It is important to take into consideration the warnings concerning dates and the prohibitions of corrections that appear at the foot and on the back of the document.

Final Student Report (EU Questionnaire) This is an evaluation questionnaire for your Erasmus stay. The report will be made online through the computer application enabled by the EACEA (Education, Audiovisual and Culture Executive Agency), responsible for the Erasmus programme. You will notreceive the invitationuntil your stay is over and you have submitted your certificate of arrival. Once you have received the invitation sent directly by the online control system of the Erasmus Programme (Beneficiary Module) to yourinstitutional email, you will have to make the report within the indicated period.

Certificate of grades (Transcript of Records: ToR): This must be given to your degree academic coordinator. Should the university send you the grade certificate (instead of sending it directly to your faculty), you must send it to your coordinator. You can find the list of coordinators at this link http://ir.uv.es/j3n0eh1

Important: We will not be able to make the second payment of the scholarship if part of this documentation is missing. In addition, you must pass at least 50% of the international credits on which you have enrolled at the University of Valencia. If you do not exceed 50%, you will have to repay the amount received as a scholarship.

4. Other documents and recommendations

Waiver form. If you need to decline the scholarship, use this document addressed to erasmus.estudis@uv.es

Current account change form. If you need to change your current account number, fill out this form and send it to pagos.erasmus@uv.es, along with a copy of the bankbook or similar document containing the 24 digits, from your university email.

Authorization. Leave a signed authorization with someone you trust and who will be able to make arrangements with the University when you are away.

Register at the nearest Spanish Embassy or Consulate. Visit the website of the Spanish Ministry of Foreign Affairs. Choose “consular registration” and “resident and non-resident registration”. Register yourself as "non-resident". At the bottom of the page, you can find the explanation of the specific procedure to be followed at your chosen embassy or consulate.

Here you can see travel recommendations from the Spanish Ministry of Foreign Affairs.

If you are travelling to Turkey, you will need to apply for a visa at the Turkish embassy or consulate.

If you are a student at the University of Valencia with an Erasmus study stay granted and you are also a national of a country that does not belong to the European Union, you will need a visa. Check with your country's embassy and the embassy of the country you are travelling to. In any case, you should know that Directive (EU) 2016/801 of the European Parliament and of the Council, 11 May 2016, requires the host country to provide you with the procedures.

The Erasmus Student Charter. Know your rights and obligations as a participant of the Erasmus programme.

Your rights as a European mobility student.

5. United Kingdom Specific information

If you are travelling to the UK you will need to apply for a visa. Here you will find information on which visa you need. For the full course you need the Student Visa (fee 348 pounds). For semi-annual mobility it is not mandatory to obtain a visa, but you must be able to prove that you meet the requirements to obtain the Standard Visitor Visa (fee 95 pounds). You must pay close attention to the information sent to you by your chosen university. Visas for the United Kingdom will be processed through the Visa Application Center in Madrid or Barcelona. In this document you will find an informative Summary.

The SEPIE (Spanish Service for the Internationalization of Education) has published the document Mobility to the United Kingdom: visa requirements and other related matters on its website

Healthcare: If your mobility in the UK is for the full course, you will be compulsorily registered with the National Health Service (the British Social Security) and will have to pay a fee of around £470 at the time of visa processing. If your mobility to the United Kingdom is for a six-month period, you can choose between being registered with the NHS (about 250 euros) or taking out private insurance.

If you want private insurance, the University of Valencia is one of the Spanish universities affiliated to https://www.oncampus.es. Two other interesting companies are https://www.guardme.eu/uvalencia and https://universitasmundi.com/

On the language certificate, check which visa you need.

Useful documents 2024-2025