GENFirma is the procedure for sending and receiving documents for signature. This concept describes the operation and basic functionalities of the procedure that allows a document to be sent to the signature tray of one or more signatories from the point of view of a manager or reviewer. It allows for prior review or endorsement with the option of positioning the signature on the document.

The manager will identify himself/herself and the system retrieves his/her personal data. In this case, the view of the signature is NOT from the point of view of the administrative unit. In other words, the manager only sees his or her documents to be signed from his or her unit. This does NOT allow other colleagues in the unit to retrieve signed documents. In this process, the manager must indicate not only the document to be sent, but also the people who will act in the process, either as signatories or reviewers. The review procedure prior to signature is also indicated.

Once the signatory or signatories have signed the document(s), these are made available to the manager again in the procedure or process from TRAMITEM.