A notification consists of a message sent to the interested party and it can be accompanied by attached files. In addition to that, files may require an electronic signature.

The necessary steps to make and send a notification to the interested party that carried out an internal or general application are the following:

Access the electronic record:

Locate the message and access its electronic record by selecting the “Electronic record” option from the actions drop-down.

Note: Only GENERAL or INTERNAL APPLICATION-like messages have an electronic record.

Select the “Notify or inform” option.

In the new pop-up window, the “notify or inform” fields must be filled out:

Comments. The message received by the interested party.

Attached documents. The notification can be accompanied by attached files.

Signature. If the attached file requires a signature, it can be marked and the signers selected. 

Once the form is filled out, it can be sent by clicking on the Send button. 

After the manager creates the notification, the interested party will receive an e-mail suggesting it to access the “my personal space” section.