INTERNAL OPERATING REGULATIONS FOR THE UNIVERSITAT DE VALÈNCIA LIBRARY AND DOCUMENTATION SERVICES* (APPROVED BY THE GOVERNING COUNCIL ON 6 OCTOBER 2020 . (ACGUV 143/2020).

*Text in Spanish

Regulations for the use of resources related to information and communication technologies of the Universitat de València

Guide of the use and style in the social networks of the Universitat de València

Loan regulations for all the libraries of the University of Valencia . Amended text approved by the Governing Council on 13 December 2021. (ACGUV 306/2021).

RULES CONCERNING THE BORROWING OF ITEMS FROM THE HISTORICAL COLLECTION FOR EXHIBITIONS (approved by the Governing Council, 4 March 2003)

Printable version in Spanish

The book loan for exhibitions is a way to contribute to the dissemination of library collections. Requests for loan of library books are becoming more and more frequents in order to organize exhibitions. For this reason and despite the conditions of transport and installation of works they are becoming safer, a series of measures has to be taken in order to eliminate the risk or reduce it as much as possible.

With this purpose the regulations and guidelines that must be followed by the libraries of the different centres of the University that loan funds are discussed below.

1. Loan request

The organiser of the exhibition must request far enough in advance (at least three months before the expected date of the work release) the lending of the books that you want to exhibit, in order to proceed to the possible restoration, microfilming or photography of works and its editing.

To obtain the loan you should state the following data:

• Exhibition title and name of the applicant institution.

• Name and address of the person responsible for the exhibition.

• Location and date of the beginning and ending of the exhibition.

• Report about the environmental and security conditions of the rooms in which the exhibition will be organised.

• Report about the characteristics of the expected transport.

The library will provide the corresponding application forms that applicants should formalise. A form for each work.

2. Authorisation

In any case the rules established by the Ministry of Education and Culture will be applied (temporary export permit if they are exhibitions abroad) and the rules and guidelines of REBIUN.

The release of any work of the historical collection of the library to be exhibited must be authorised by the principal, previously seen the technical report of the management of the library. In this report you should assess:

• The technical and physical conditions found in the borrowed works.

• The location conditions where the exhibition will be organised by which the temporary loan is demanded.

• An assessment of the borrowed works, in order to hire insurance.

3. Export authorisation

Works intended for exhibitions which are organised outside the state territory must count on the temporary export permit of the Ministry of Education and Culture (art. 31 of the Law of Spanish heritage), through the Board of Qualification, Assessment and Export of the Spanish Historical Heritage Goods.

For this purpose, the follow-up supplementary documentation is required:

Five photographs or photocopies of the loan works (cover, front cover, preliminaries, first page, last page or colophon, each of them in duplicated copy, to identify the work in the customs. The photographs must be attached with the temporary export application.

To formalise the request you must provide:

• the details of the applicant:
  • name
  • ID card or passport
  • nationality
  • address and telephone
• the technical description of the work.

4. Insurance

• Every piece that comes up their usual place must be protected by an insurance policy. This policy should be processed door-to-door, it should cover the time that the works are outside the library and will be in favour of this.

• The address of the library, previously consulted the Evaluation and Documentation Service of the National Library of Madrid, will fix the value for each of the loan pieces, ensuring that the loan amount is indicated for each work.

• The university reserves the right to reject or accept the insurance company proposed by the applicant organisation.

5. Security measures for books

• In order to anticipate potential risks, the works lent before delivering them will be microfilmed or photographed. The cost of reproduction will be charged by the organiser of the exhibition. The microfilms, photographs and their negatives will remain the property of the library.

• The prints, maps, drawings, etc…, before leaving the library they must be prepared by experts, so that they do not suffer any damage. The expenses incurred by this special packaging will be paid by the organiser.

• The loan works must be in optimum storage conditions. The loan will not be authorised if the books condition or the circumstances of the exhibition as they advise it. If you had to make some kind of restoration, cleaning or binding for the conditions of the loan books of which are unavoidable, the direction of the library will choose where and how it should be done with full guarantee and expenses will be paid by the organiser.

6. Copying the books

• It is not allowed the total or partial copy of loan books for exhibitions without the corresponding authorisation.

• If the works are under the Intellectual Property Act (Law 22/1987, 11 November), the borrower must agree specifically not to use copies that against the dispositions of the Law.

7. Packaging and transport

• The packaging and transport of the works will be carried out with the maximum guarantees by specialised companies. Both the packing and unpacking will be supervised by the library staff.

• The transportation boxes must be prepared against moisture, temperature changes, blows or any other accident that may damage the pieces.

• The expenses generated by all this process will be charged to the organising entity.

• In the case that the value of the works or special circumstances requires it, we will hire the services of a security agency, it may be charged to the entity that organises the exhibition. The university library reserves the right to accept or refuse the transportation agency and the security company proposed if they do not guarantee the necessary guarantees.

8. Duration of exhibitions

The exhibition permission will be granted exclusively for the exhibition at a single site and with a maximum duration of 6 months per year. Once this period finishes, the works exhibited will not be loaned during the next four years.
Itinerant exhibitions are not recommended, and in any case it will be subject to a special authorization, according to the duration, itinerary, intervals, etc.

9. Preservation measures

The indispensable conditions for the exhibition of pieces are the following:

1. Environmental humidity should not exceed the limits 50-65%.

2. Temperature should not be lower than 15 0C or exceeds 22 º C.

3. Exhibition in closed display cabinets should be done taking into account ventilation, temperature, appropriate humidity for pieces, for this reason these display cabinets should be locked and should have ventilation for pieces without compromising security.

4. Lighting should be filtered light and will not exceed 75 luxs. The works should not be exposed to sunlight.

5. The exhibition premises should have appropriate security and vigilance.

The university library reserves the right to inspect the conditions of installation and security of the exhibition premises, and in the event that they may find them insecure they can cancel the loan.
For the control of the transport or the installation of the works that are going to be exhibited, the library could send someone from the library staff for relocation and stay, which will be in charge of the exhibiting company.

10. Exhibition catalogue

• For the illustration of the exhibition catalogues is allowed the partial copy of the loan works. In this case, must appear, both in the pictures and in the bibliographical references, the information about the library where the books belong and the corresponding signature.

• The organisers of the exhibition should send two copies of the published catalogue to the university library that have loaned the funds.

11. Delivery and devolution

• The same form used for the request will serve for delivery and devolution.

• The books will be removed from the library by appropriated accredited staff.

• The deadlines for removing the pieces, both for the opening of the exhibition as its closing, should not exceed the 8 days before and after these dates.

• After receiving the books, and before to sign the corresponding reception form, the library will check the preservation state of the returned books for detecting any possible damage or loss.

• If there is any problem, will be registered in the reception form and the Office of The Principal of the University will be informed about it, in case it is necessary to demand responsibilities.

12. Signing of the loan conditions by those in charge of the exhibition

When an organization organizing an exhibition requests the loan of works from a library, a document must be signed by the staff responsible for the exhibition, confirming their knowledge of the loan rules and declaring their commitment to comply with them. This signed document must be in the library's possession prior to the delivery of the books.

Libraries should facilitate the reproduction of the works deposited, always in accordance with current legislation, particularly, articles 31.2 and 37 of R.D. 1/96 of 12 April, approving the revised text of the Intellectual Property Law.

Article 31.2 provides that the works already published may be reproduced for private use without the author’s permission, provided that the copy is not used collectively or for profit.

Article 37 provides that the owners of the copyright cannot oppose the reproduction of their works, provided that the copies are intended for non-profit museums, libraries…that are publicly owned or part of cultural or scientific institutions, and that the reproduction is intended solely for research purposes.

In the case of self-service photocopiers, the responsibility for the compliance lies with the user.

The historical heritage collection that may be subject to an irreparable loss or damage must be consulted under close scrutiny.

Users will request items through tickets, which will include the user’s full information, as well as full information about the item being requested. Besides the ticket, users will show their DNI, Passport or any identity document that allows checking that their application data is correct. The Library will keep a record with the data from all users.

Researchers can consult up to two original documents at the same time. If they need to consult more documents, they must request so to the management of the Library.

Access to certain collections may be restricted. Instead, users will be facilitated copies of the originals, due to preservation reasons. Users that must consult the original documents must request so to the management of the Library, stating their reasons.

Users will be able to use only pencils. The use of pens, markers and highlighters is absolutely forbidden. The Library will lend an appropriate pencil to researchers who need it.

Users must not place papers or other objects in the items consulted, nor write, trace, underline, etc. on the pages or covers.

No cameras or copying or scanner devices are allowed in the room. The Management of the Library will authorise their use in exceptional cases.

Laptops are allowed.

RULES FOR ACCESSING THE COLLECTIONS AT THE HISTORICAL LIBRARY AND THE HISTORICAL COLLECTIONS AT THE UNIVERSITY OF VALENCIA’S LIBRARIES (approved by the Governing Council on 4 March 2003)
(printable version)

• Professors at the University of Valencia.
• Spanish and/or foreign university professors.
• Researchers at the CSIC and similar institutions in other countries.
• Members of Spanish academies and similar institutions in other countries.
• Librarians, documentalists, archivists and museologists.
• People who hold a doctoral degree.

The Library Respons is the UV libraries virtual reference service to attend, orient and resolve the doubts on the operation of the kicks of the library and envelope the resources of bibliographic information.

Who can use this service?

Anyone can use it.

How to use the service?

The questions are made from any device with an internet connection through The Library Answers form. 

How long do we take to respond?

Form questions will be answered within a maximum period of 3 working days, except for the non-school periods of Christmas, Easter, summer holidays or holidays. In the event that the response period is extended, the user will be informed.

What kind of questions can be asked?

• General information on the functioning of libraries: schedules, services, regulations, etc.
• The Trobes catalog: operation, searches, sources, etc.
• The loan and obtaining documents.
• Access and use to databases, books and electronic journals.
• User training: online courses, library sessions, on demand, etc.
• Help to find and locate information.
• The RODERIC books content repository
• Basic bibliographic information and specialized consultations.

This service does not offer legal, medical or financial assistance.

Suggestions, complaints and congratulations related to the Service of Libraries and Documentation must be done through the UV Bústia

The personal information provided is incorporated into the file "Usuaris liblioteques UVEG", owned by the Universitat de València, to attend and manage the query. The rights of access, rectification, cancellation and opposition to the treatment can be exercised before the Service of Libraries and Documentation (c / Universitat, 2. 46003 Valencia) by means of a written request accompanied by the corresponding identification document. The application can be sent to the e-mail address websib@uv.es .

Protocolo de la Universitat de València sobre el uso de materiales susceptibles de protección por las normas sobre propiedad intelectual en entornos digitales (aprobado por acuerdo del Consell de Govern 27 de septiembre del 2016)

The SBD of the Universitat de València subscribes to a large number of electronic resources. Subscribing to each resource involves signing a licence that stipulates which uses are permitted and which are not. If a user breaches any term of this licence and the resource provider detects misuse, it can suspend access to the entire university community. The user responsible for the computer from which the misuse occurs will be held responsible for this breach. It is important that the resources are used responsibly. The following is a list of permitted and non-permitted uses.